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Function documentationDocument Archiving

 

In order to reduce the load on your database, you can archive documents.

Prerequisites

You have performed the following steps in Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Basic Functions Next navigation step Postings and Documents Next navigation step Archiving End of the navigation path:

  • Specified the residence time for document types

  • Activated the archive information structure

Features

You can reduce the burden on your database by archiving documents that you no longer need online. Archive administration (SARA) deletes the documents from the database and writes them to an archive database. Along with the document, the system also archives the workflow parameters of the document (entries in table DFKKKO_WF).

Note Note

Note for the industry component Insurance

The entries in table FKK_KONTL_LINK (insurance-specific variable additional account assignments) are also archived with the document. There are no additional checks.

End of the note.

In event 0505, you can carry out further checks on the archivability of documents in addition to the standard checks provided by SAP.

You can reload archives. This is only possible for complete archives, and only in reverse order of archiving.

You can display archived documents using the archive information system, or directly from the document display using the Read from Archive pushbutton.

In the account balance display, you can also display documents that have already been archived by setting the With Archive indicator.

For processing large volumes of data, document archiving is also available as a mass activity. This allows you to process the documents in multiple parallel runs. The system executes the scheduled jobs immediately when you start the mass activity. The same prerequisites apply for archiving using the mass activity as for the generation of archive files for FI-CA documents in archive administration (SARA).

Note for Integration with SAP NetWeaver Information Lifecycle Management

The current archiving object is integrated with SAP NetWeaver ILM.

If you have configured SAP NetWeaver ILM and this archiving object accordingly, the write program that generates the archive files displays the ILM Actions group box. In this group box, you can choose one of the following radio buttons:

  • Archiving

  • Snapshot

  • Data Destruction

For more information, see the documentation for these radio buttons in the system and in the application help for SAP NetWeaver ILM.

Activities

To carry out archiving using the Archive Development Kit, choose one of the following paths:

  • Role: Archiving (SAP_FI_CA_ARCHIVING) Document Archiving

  • SAP Easy Access screen: Start of the navigation path Periodic Processing Next navigation step Archive Data Next navigation step Documents End of the navigation path

You go directly to transaction SARA. The archiving object for document archiving is FI_MKKDOC. The associated programs are:

  • RFKKAR10: Archiving of documents

  • RFKKAR11: Deletion of documents

    The deletion program of the document archiver starts automatically.

  • RFKKAR12: Reloading of documents

For more information, see the report documentation.

To access the transaction for parallel document archiving, on the SAP Easy Access screen, choose Start of the navigation path Periodic Processing Next navigation step Archive Data Next navigation step Documents (Parallel Processing) End of the navigation path.