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Procedure documentationCreating and Assigning Business Statuses

 

You create and assign business statuses to processes to provide the end user with more detailed information about the stage a process is at.

Procedure

Creating Business Statuses

Before you can assign customized business statuses, you must create them in Customizing. To do this, complete the following steps:

  1. Choose Start of the navigation path Personnel Management Next navigation step HR Administrative Services Next navigation step Configuration of Forms/Processes Next navigation step Process Configuration Next navigation step Set Up Processes Next navigation step Maintain Business Status End of the navigation path.

  2. In the Choose Activity dialog box, choose Maintain Business Status.

    The Determine Work Area: Entry dialog box appears.

  3. Enter the workflow step status which you want to customize and choose Continue.

    Recommendation Recommendation

    If a list of customized business statuses already exist, make a note of the last ID in the list. When you create a new business status, the system does not automatically provide IDs.

    End of the recommendation.

  4. Choose New Entries.

  5. Enter a new ID and business status.

    The text you write here for the business status appears in the process browser and process overview. Do not enter an ID that already exists for the step status type.

  6. Choose Save.

    Choose Back to see your new business status.

Once you create a business status, you may assign it to processes and workflow steps.

Assigning Business Statuses to Request Steps (First Process Steps)

To assign a business status to the first step in a process (which is outside of the workflow), complete the following steps:

  1. Choose Start of the navigation path Personnel Management Next navigation step HR Administrative Services Next navigation step Configuration of Forms/Processes Next navigation step Process Configuration Next navigation step Set Up Processes Next navigation step Maintain Business Status End of the navigation path.

  2. In the Choose Activity dialog box, choose Maintain Business Status for Request Step.

    The Determine Work Area: Entry dialog box appears.

  3. Enter the process to which you want to assign a business process and choose Continue.

  4. In the Step Status After Action field, enter the step status you wish to assign to the first process step (outside the workflow).

    Once you do this, all the business statuses that you have created for this step status are available to you.

  5. Enter a business status ID and choose Save.

The business status now appears in the process browser and process overview when the process is started in the Portal.

Assigning Business Statuses to Individual Process Workflow Steps

Once you create business statuses, you assign them to the individual workflow steps of a particular process. To do this, complete the following steps:

  1. Open the Workflow Builder (transaction SWDD).

  2. Choose the workflow containing the workflow steps, to which you wish to assign a business status.

  3. Double-click a workflow step.

    The basic details for the workflow step appear.

  4. Choose Binding Exists.

    The Change Binding For Step dialog box appears.

  5. Choose the dropdown list in the &Business_Status& workflow container element.

    The Enter Constant dialog box appears.

    Note Note

    If the &Business_Status& workflow container element does not appear in the bottom half of the screen, search for it in the top right window and drag it into the bottom right window.

    End of the note.

  6. Choose Enter Constant.

    Fields appear for each of the step status types.

  7. Enter a business status for the step status types you wish to customize and choose Exiting Binding Editor.

When the process is started and the individual workflow step has been completed, the process browser and process overview display the business status you have assigned to the workflow step.