Sales Order
Purpose
The sales order is a contractual agreement between a sales organization and a sold-to party about delivering products or providing a service for defined prices, quantities and times.
In sales order processing, the system implements various functions:
In the sales order, functions such as pricing and printouts are available. The system checks whether the material is available for the requested delivery date and if necessary, transfers the requirements to materials planning. The system generates shipping dates and points in delivery scheduling.
Another part of this component are the special sales order types - rush orders and cash sales. (For more information, see Special Sales Orders .)
In cash sales the goods are paid for in cash.
In a rush order transaction, the customer picks up the goods or you deliver the goods on the same day as the order is placed. However, the invoice is created later.
Integration
You can also perform sales order scheduling in an external Transport Management System (TMS).
Features
There are different ways you can process sales orders in the SAP system, depending on your specific needs. In the most simple case, you can enter a sales order with several items in a single screen. The system automatically proposes data from the relevant master records:
From the customer master record of the sold-to party, the system proposes sales, shipping, pricing, and billing data. In addition, the system copies customer-specific master data about texts, partners, and contact people at the customer site.
For each material in the sales order, the system automatically proposes data from the relevant material master records, such as data for pricing, delivery scheduling, availability check, tax determination, and weight and volume determination.
The data proposed by the system can be used as a basis for your order. If your sales order processing requires it, you can modify this data manually or add new data. For example, your pricing policy may allow you to manually change the value of certain discounts within a permitted range. In addition, you can branch in the sales order to a number of different screens where you can display and modify data, such as terms of payment and delivery data.
Using Existing Documents as a Reference
It is also easy to create a new sales order with reference to an existing document. For example, if a customer accepts a quotation you sent, the system can copy all the relevant master data from the quotation when you create the sales order (see Creating Sales Documents with Reference ).
Standard Functions During Order Processing
When you process a sales order using the standard version of the SAP R/3 System, the system can automatically carry out basic functions, such as the following:
Pricing
Availability check (if this function is defined in the material master record)
Transferring requirements to materials planning (MRP)
Delivery scheduling
Shipping point and route determination
Credit limit check