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 Advanced Order Processing and Billing


You use this component to process sales documents (customer orders and contracts) with enhanced processing and billing functions. These functions are aimed at helping contractors, for example in the Public Sector, to improve the efficiency of their order management and billing processes. They may also help contractors to meet specific legal requirements relating to modification management, budget allocation, and invoicing, in particular the ACRN accounting requirements of US Federal Government organizations.


  • In Advanced Order Processing and Billing, you work with standard sales documents, namely customer orders and contracts, as well as standard Sales and Distribution processing functions, such as Resource-Related Billing .

  • The Advanced Order Processing and Billing transaction, VACB, has been included in automatic roleSAP_EP_LO_SD_VA00. For more information, see SAP Library under Start of the navigation path SAP ERP Central Component Next navigation step SAP enhancement package 3 for SAP ERP 6.0 Next navigation step Roles Next navigation step Automatic Roles End of the navigation path , and SAP Note No. 1000291.

  • BI Content is available for Advanced Order Processing and Billing . For more information, see SAP Library under Start of the navigation path SAP Netweaver Next navigation step BI Content Next navigation step SAP Netweaver 2007 BI Content Add-On 3 SP08 Next navigation step Customer Relationship Management Next navigation step ERP Analytics Next navigation step Contract & Billing End of the navigation path .


This component offers a number of functions:

  • Extended Contract Maintenance allows you to create and maintain an extended contract for a sales document. You use extended contracts to document and track information not available in standard sales processing, as well as to maintain the information necessary for advanced order processing and billing functions. These include, for example, modification management, fund allocation, and alternative billing structures.

  • Modification Management allows you to track changes made to specific contract data in a modification history, to apply changes with specific validity dates, and to view different versions of the extended contract over time.

  • Enhanced Resource-Related Billing allows you to apply inception-to-date (ITD) processing during resource-related billing. You can also integrate alternative billing structures, funding information, and funding limits, as well as the validity periods of such information.

  • Alternative Document Billing Structures (DBS) allow you to separate logistical planning and execution from billing by making it possible to assign WBS elements across contracts and project definitions on a percentage basis.

  • Fund Assignment allows you to allocate the budgets of different customer departments on a percentage basis or by order of priority, and to ensure that these budgets are not exceeded during billing. For example, a customer department has a total allocatable budget of USD 400,000 for a particular contract item, and has already been invoiced for USD 340,000. This means that subsequent invoices must not exceed USD 60,000 for this item. Funding information is subject to modification management by default (see above) and can also be controlled using effectivity dates.

  • Funding Limits allow you to ensure that billing is only possible within defined limits. For example, the customer has a total allocatable budget of USD 500,000 for a particular contract item. However, the contract runs over several years and only a maximum of USD 250,000 may be spent in the first year.

See also:

See SAP Note 1096910 for information on restrictions and recommendations .