Reconciliation
Control Totals, Reconciliation Codes, Reconciliation Totals
Control totals are totals that you can use to determine whether the amounts of the posted documents were entered properly. In FI-CA, no control total structures are used since this function is covered by the reconciliation keys.
Posting Items Manually
If a clerk in FI-CA has to post a defined quantity of documents manually, he should first create a new reconciliation key and then post all docments using this reconciliation key. He then has to close the reconciliation key. Using the function for displaying reconciliation keys, he can check the totals records and thereby the accounts posted to.The clerk can create the reconciliation key manually. You can, however, set up a template for the default value using Event 1113 in Customizing (see Implementation Guide for
Contract Accounts Receivable and Payable
Program Enhancements
Define Customer-Specific Function Modules
).
Automatic Postings
For automatic postings, the system reserves reconciliation keys at the start of the program run. Once the run is completed, the system closes these reconciliation keys automatically so that there are no further postings under this reconciliation key that could falsify the reconciliation. Once a mass run has been completed, you can use the function for displaying reconciliation keys to determine the quantity of reconciliation keys posted to and list the related totals records.
Processing Clarification Worklists
A clarification account is a G/L account where a payment is posted (payment lot processing) if the selection entries are not complete enough to either select open items for payment or to determine a contract account for posting a payment on account. You can use postings to the clarification account to reconcile cash clearing accounts completely. The clarification account is not managed by line item or open item in the general ledger. Make certain that the only postings made to it are clarification cases from payment lots. You process the clarification worklist in clarification processing in FI-CA.
Daily Reconciliation of Cash Clearing Accounts
You can reconcile the cash clearing accounts as described in the section
Reconciling Posting Data
. You can carry out a reconciliation in the case of a difference if you make daily transfers by using the creation date as the selection criteria in the report for reconciling the general ledger and the last transfer date in the totals records (parameter
Transfer Since
in the program for checking the posting totals). During payment runs in FI-CA, the system transfers the totals records created with the payment run ID in the
Assignment Number
field (BSEG-ZUONR) to the general ledger. Therefore, you can make offsetting postings for and reconcile the electronic account statement in the general ledger and the FI-CA bank balance.
Reconciliation of Accounts Receivable and Payable - Monthly Reconciliation
Proceed as described under Reconciling Posting Data .
Reconciliation of a Data Transfer
Using the document transfer report you can perform a data transfer to
Contract Accounts Receivable and Payable
. Here as well, the reconciliation is a control total for the run. You have to enter a reconciliation key for the transfer. The system closes this key automatically at the end of the run, as is the case with all other mass runs. You can then list the related totals records using the function for displaying the reconciliation keys. If the program for transferring documents cannot transfer all the data, it saves the erroneous data under a run ID. You can then process and correct this data manually using an adjustment report. You transfer the corrected data with the document transfer report (in error processing mode) to FI-CA. You enter a reconciliation key here as well.