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 Performing Extended Rebate Settlement


The system uses Extended Rebate Settlement, to settle rebate agreements.


The system determines which rebate agreements to consider for settlement, based on the selection parameters you have entered.

The system determines the sales and resulting rebate amount for each individual rebate agreement. It logs and displays the results. You can use parameters to control how the results are displayed and which steps are to be performed.

For Extended Rebate Settlement you can choose from the following processing steps:

Performing Final Settlement

Rebate settlement is performed as of the validity end date of the respective rebate agreement (any settlement date in the selection screen is ignored).

The system takes partial payments for non-periodic agreements into account during rebate calculation.

For periodic agreements , the system initially settles each settlement period as a partial settlement by generating a credit memo for the respective end date (date of services rendered = end date of the settlement period). The credit memo results in a payment for that period and releases the corresponding accruals. The system releases any remaining accruals during final settlement.

The system displays all settled sales in the sales list.

The system changes status B to status D (agreement has been settled).

Note Note

The system usually generates an item for each condition record in the rebate credit memos. Therefore, a rebate settlement material is required for each condition record.

The rebate can be based on:

  • Material group

  • Customer group

  • Customer hierarchy

  • Material

End of the note.
Performing Partial Settlement

Rebate settlement is only performed up to the settlement date you have specified in the selection screen (parameter block Periodic partial settlement ). If a non-periodic agreement is involved, the system generates a partial payment, which is then taken into account during final settlement.

For periodic settlement, the system initially settles each individual period as a separate agreement. This applies especially to the use of scales and fixed amounts.

The sales list only contains data for the selected settlement period. The rebate agreement status remains set to B .

Issuing Sales Volume Only

The rebate amounts pending for payment are displayed here; No settlement (update in the system) is performed.

Cancelling Final Settlement

The billing documents that the system generated during final settlement (only accruals were released in the case of periodic settlement) are reversed and the status is reset to B (agreement released for settlement). In the sales list, the system then displays sales that are still to be settled.

Issuing Proof

In addition to the sales list, the system issues itemized proof for each selected rebate agreement. We recommend only setting the Issue proof indicator for background processing.

You can go from the Rebate Agreements for <DATE> (sales list) screen to the following areas:

  • Rebate agreement

  • Rebate recipient

  • Statement table (itemized statement)

  • Log

Note Note

  • You can only correct a periodic rebate settlement if:

    The corresponding period contains sales

    The period has been settled

    The credit memo to be corrected comes from the previous period

  • If you want to subsequently report sales for indirect data, the system creates a new billing document in the amount of the difference determined from the previous period.

    You can subsequently report indirect sales for the previous period if the previous period has already been settled.

    You cannot enter subsequent reports for periods that precede this.

    If final settlement has been performed for an order, you cannot enter any subsequent reports.

  • You can cancel a final settlement. In this case, the system reverses the last created billing documents and resets the status.

End of the note.