This process supports the hiring of an employee. The process can be started as follows:
By the
Recruiter
in
SAP E-Recruiting
In this case, the
Recruiter
chooses the
Transfer
function. This automatically transfers an applicant’s data from the SAP E-Recruiting system into the HR system, using an XI interface. A workflow template is also started, which starts the hiring process in the HR system.
By the
HR Administrator
in the HR system
In this case, the
HR Administrator
manually completes the form that was filled automatically with data, using the XI interface, when started using
SAP E-Recruiting
The new employee is also involved in the process, in addition to the
Recruiter
or
HR Administrator
. The new employee receives an e-mail requesting the employee to execute the
Life and Work Event
My First Days
Using the
Hiring
process accelerates and optimizes the hiring procedure, since the system integration of all roles guarantees that work items are forwarded as soon as possible, and that all parties are informed at all times.
To be able to use this sample process for test purposes, you must have performed the Customizing activities for
HR Administrative Services
as described in
Configuration of Forms/Processes
→
Sample Processes for HCM Processes and Forms
To be able to send the data, using the XI interface, you must have performed the Customizing activities for
HR Administrative Services
as described in
Configuration of Forms/Processes
→
XI Integration
Object Type |
ID |
Name |
---|---|---|
Process |
HIRE_01 |
Hiring an Employee (DE) |
|
WS17900415 WS17900011 WS17900260 WS17900015 |
Start Process for XI Data Hiring an Employee (DE) Save Form with Error Handling Follow-Up Activity after Process with XI Scenario |
ISR Scenario |
SXHR SHI1 SHI2 |
Data of XI Message
HR ASR Hire 01: HR Admin IT 0,1,2,3,6,8 HR ASR Hire 02: HR Admin, Form 2 |
|
ISR_IF_SXHR ISR_IF_SHI1 ISR_IF_SHI2 |
|
Form Scenario |
SXHR SHI1 SHI2 |
Data of XI Message
Permanent Hire, Form 1 Permanent Hire, Form 2 |
|
ISR_HRASR_SXHR ISR_HRASR_SHI1 ISR_HRASR_SHI2 |
|
|
XI_DATA_HANDLING
SCHRITT_01
SCHRITT_01 |
Initial Processing of the XI Data of Recruitment Factory
Form 1 (Basic Data, Payment)
Form 2 (Taxes, Insurances) |
Back-End Services |
||
|
SAP_PA S_HIRE_ADD_FUNCTIONS |
Personnel Administration infotypes Additional Functions for Hire |
Start of the Hiring process
Recruiter starts the Hiring process
The
Recruiter
transfers the data so that the system prefills the fields of the form ISR_IF_SHI1 with the data from the XI interface.
HR Administrator starts the Hiring process (form ISR_HRASR_SHI1)
The
HR Administrator
chooses the
Hiring (Germany)
process and enters the applicant’s data manually.
HR Administrator receives work item with data from SAP E-Recruiting and selects process
In this step, the
HR Administrator
receives a work item with the information that applicant data has been received from
SAP E-Recruiting
. The processes
Hiring (Germany)
and
Hiring (US)
can be selected to process the data sent from
SAP E-Recruiting
. These processes are displayed in a list for the HR Administrator. He or she selects the process
Hiring (Germany)
This step is included as an optional step in the workflow template WS17900415. Depending on the data sent from
SAP E-Recruiting
, the XI integration Customizing settings determine whether the step is performed or skipped. In the sample process given, the step is performed because the Customizing settings determine that the processes
Hiring (Germany)
and
Hiring (US)
are possible for the applicant data sent.
The HR Administrator can be the same person in step 2 and step 3. However, steps 2 and 3 can also be performed by different persons, depending on how you set up agent determination for these workflow steps.
HR Administrator receives work item with data from SAP E-Recruiting and starts process
The HR Administrator starts the Hiring process. The data from
SAP E-Recruiting
is transferred into the form ISR_HRASR_SHI1, but can be overwritten or supplemented by the
HR Administrator
HR Administrator completes data for Hiring (form ISR_HRASR_SHI2)
In this step, the
HR Administrator
completes the new employee’s data. The objective is to update the employee’s data so that the HR master data makes it possible to run a payroll for this employee.
New employee receives e-mail
The system sends an e-mail to the new employee requesting him or her to start the
Life and Work Event
My First Days
.
End of process
HR system sends confirmation message back to the E-Recruiting system
The HR master record is created for the employee.