Reconciliation via Cumulative Quantities

Use

Cumulative quantities, which are transferred in the release or shipping notification (inbound delivery), are used to reconcile customer and vendor data about quantities that have been promised and delivered.

Integration

This function is integrated into mySAP Supply Chain Management .

SAP Advanced Planning and Optimization (SAP APO)

The data that is relevant for the reconciliation is transferred to SAP APO with the scheduling agreement data and displayed there in master data maintenance. The following data is transferred: The control type and the exclusion of cumulative quantities from transfer in the release ( No CQ Transmission) .

SAP Inventory Collaboration Hub (SAP ICH)

During the reconciliation of cumulative quantities you can receive an alert in the SAP Inventory Collaboration Hub (SAP ICH) informing you when cumulative quantities differ ( Cumulative Quantity Imbalance ).

If the cumulative quantities of the scheduling agreement item differ from the cumulative delivered quantity, an alert is generated in the ICH and displayed there in the Alert Monitor in the Shipping Notification area.

For more information, see the SAP Library for mySAP Supply Chain Management under SAP Inventory Collaboration Hub (SAP ICH) → Shipping Notification Alert

Prerequisites

Define Planning of the Scheduling Agreement Item in SAP APO

You can only use this function for scheduling agreements that are planned in SAP APO. To do so, you must define that the scheduling agreement is planned in SAP APO in the field External Planning of the additional data for the scheduling agreement item.

Define Basis for Determining Cumulative Quantities

In the additional data of the scheduling agreement item (ME31L, ME32L, ME33L) in the Cumulative Quantities area of the control type, you define the basis on which the system determines cumulative quantities.

You can define whether:

Cumulative quantities should be determined on the basis of the quantity that has actually been received ( GR-Based )

If you choose GR-Based , then the cumulative quantities displayed in the scheduling agreement release are calculated on the basis of the goods receipts.

Cumulative quantities should be determined on the basis of the quantity promised by the vendor ( inbound delivery-based)

If you choose inbound delivery-based , then the cumulative quantities displayed in the scheduling agreement release are calculated on the basis of the inbound deliveries. The system totals all the customer’s inbound delivery quantities that have been transmitted in the shipping notification.

This graphic is explained in the accompanying text.

In an operational system, you should only change the process ( Control Type ) after speaking to your vendor. Changing the process could lead to undesired effects in the vendor evaluation.

Cumulative quantities are not transmitted in the scheduling agreement release.

This graphic is explained in the accompanying text.

In an operational system, you should only change the setting which controls that cumulative quantities are transmitted in the release after talking to your vendor.

Features

You can determine cumulative quantities either on the basis of the goods receipts or the inbound deliveries.

You have the following options:

Determine cumulative quantities on the basis of the quantity that has actually been received ( GR-Based )

Determine cumulative quantities on the basis of the quantity promised by the vendor ( inbound delivery-based )

Do not transmitcumulative quantities in the scheduling agreement release

If you do not want to transmit the cumulative quantities to the vendor in the release, you can exclude this data from the transfer. You define this in the additional data of the scheduling agreement item. The cumulative quantities calculated on the basis of the goods receipts or inbound deliveries are used internally to calculate the open quantities.

This graphic is explained in the accompanying text.

Defining that there is to be no transmission of cumulative quantities has the following effects:

The setting is transferred to SAP APO and displayed in the master data. In SAP APO, no cumulative quantities are transferred to the vendor in the release for these scheduling agreement items.

In the ERP system, the function Set/Reset Agreed Cumulative Quantity and Reconciliation Date (transaction ME88) does not determine any agreed cumulative quantity for these items. However, you can reset or delete existing agreed cumulative quantities.

You do not expect your vendor to transmit cumulative quantities for these scheduling agreement items in the shipping notification or inbound deliveries.

In the ERP system, no cumulative quantities are calculated when inbound deliveries are posted for these scheduling agreement items. (See Goods Receipt Processing )

The control type controls whether cumulative quantities are transferred in the release or not.

For more information about the agreed cumulative quantity, see the component MM Purchasing (MM-PUR) in the section Determine the Agreed Cumulative Quantity .