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 Transfer of Day-End Closing

 

Transfer of payment information to Contract Accounts Receivable and Payable (FI-CA) as part of day-end closing

Integration

In the document display for a payment, the External Cash Desk tab contains the relevant grouping key of the payment.

For documents posted using external cash desk services, in the account balance display, you can display the grouping key by choosing Start of the navigation path Environment Next navigation step Payment Data Next navigation step From External Cash Desk End of the navigation path.

Features

The enterprise service CashPointClosingDocumentNotification for the transfer of day-end closing supports both individual notifications and multiple notifications in one message. A day-end closing record contains the grouping key and the related payment total. The grouping key is reported for every payment at a cash desk for which there is a message within the period (for example, a day).

If a day-end closing message is reconciled with the individual payments, that is, the total of the individual payments is the same as the amount of the reported day-end closing, you can post a receivable due from the agent, as long as reconciliation takes place in Contract Accounts Receivable and Payable. To do so, on the SAP Easy Access screen, choose Start of the navigation path Payments Next navigation step External Cash Desk Services Next navigation step Post Agent Receivable End of the navigation path. Then choose one or more grouping keys, specify a reconciliation key for the postings, and start the report. You can then process and manage the receivables from the agents using the standard FI-CA functions. For example, you can collect the receivable using the debit memo procedure as part of your standard processes.

For agents of category D, for whom the reconciliation takes place using G/L account postings in the general ledger, you can post a purely G/L account document in FI-CA, in accordance with the reported day-end closing. To do so, on the SAP Easy Access screen, choose Start of the navigation path Payments Next navigation step External Cash Desk Services Next navigation step Agent Posting as G/L Account Posting End of the navigation path. This G/L account document in FI-CA is used for reconciling the cash desk closing. During the transfer from Contract Accounts Receivable and Payable to the general ledger, this document is posted as a single document. You can reconcile incoming payments of the agent using the assignment number, which is filled with the value of the grouping key in the related FI cash desk closing document. Incoming payments of the agent must have the grouping key as a reference, in order to make reconciliation possible in the general ledger using the cash desk closing documents.

The following table describes the interface of enterprise service CashPointClosingDocumentNotification.

Type Definition

Description

CashPointReferenceID

ID of the cash desk

CashPointOfficeReferenceID

ID of the branch

CashPointPaymentGroupReferenceID

ID of the grouping key

ClosingDocumentAmount

Total amount of all payments

ValueDate

Value date of day-end closing