Application to trigger a
process
within the framework of
HR Administrative Services
.
The start application consists of several views in which the user can perform the start of the process. In these views, the user can select the employee or object that is to be involved in the process and the process that the system is to start (depending on the portal role in each case). The user can also edit the form assigned to this process. By sending this data, the user ends the start application and triggers the process that the system maps from this point in time using the form application .
The start application, which runs in the portal, is used to prepare the start of the process. You make these preparatory settings in different views. When the start application ends, you trigger the selected process; this means that the system creates a workflow instance for the workflow template of the process. The execution of the start application is therefore the triggering event for the workflow of the process.
For more information about the relationship between workflow and processes, see Special Features of the Workflow for HCM Processes and Forms .
Within the framework of
HR Administrative Services
, the standard system includes the following start applications:
Start application for HR Administrator
Start application for Manager
These two applications differ only in terms of the
Select Employee
view: In the start application for the HR Administrator, this view includes a simple search and an enhanced search. The HR Administrator can select the employees to whom he or she is assigned. In the start application for managers, the manager can select the employees for whom he or she is responsible through the organizational assignment.
The start application for the
Employee
role is also executable. However, employees cannot see the
Select Employee
view or the
Select Process
view. An employee can only trigger processes for himself or herself. The processes that are available are entered in the
Employee
portal role in the
Life and Work Events
area. Once a process has been selected, the employee is brought directly to the
Edit
view.
For more information about setting up the start application for employees, see the IMG for
HR Administrative Services
under
.
The following graphic simplifies the structure of the start application:
In the different views of the start application, cross-view and view-specific functions are available in each case. Examples of cross-view functions are
Show User Involved
or
Show Link List
. They are available in several views. View-specific functions, such as
Select Process
or
Review and Send
, are each available in one specific view only.
Views |
Functions |
---|---|
|
Used to select the employee on which the process that is to be started is to be based. It is dependent on the initiator role and is only available to HR administrators and managers, not to employees.
When the employee has been selected
|
|
Used to select the process that the user wants to start for the selected employee. Which processes are available for selection here depends on the following factors at runtime:
|
|
Used for editing a form assigned to a given process and for checking the data entered. The user enters data in the form. The system supports the user with various functions in the form, default values, and value help.
|
|
As a result of the check, this displays error messages if the user made incorrect or invalid entries. The user can correct any errors. After correction, a second check is required.When all errors have been corrected, the user can send the form and the system navigates to the next view.
|
|
Outputs a message that the data was sent successfully. With appropriate Customizing, the user can display a reference number for the process started.
|
You make the settings in Customizing for the views and functions of the start application in the IMG for
HR Administrative Services
under
and under
.
You access the start application as follows:
Start application for HR Administrator: iView
Start Processes
for the portal role
HR Administrator
Start application for Manager: iView
Start Processes
for the portal role
Manager
In Customizing, you can specify that the system provides different processes for different areas of responsibility. In this way, administrators for HR master data can select processes different to those available to administrators for time recording. For more information about this topic, see the IMG for
HR Administrative Services
under
.
The user is an HR Administrator. It is specified in Customizing that the processes 1 to 10 are available for selection for the
HR Administrator
portal role. It is also specified that the processes 1 to 5 are valid for employees of the personnel area 100 and the processes 6 to 10 are valid for employees of the personnel area 200.
View |
Example |
---|---|
|
The HR Administrator selects employee 1 who belongs to the personnel area 100. The administrator then chooses
|
|
The system displays the processes 1 to 5 for selection by the HR Administrator. The HR Administrator selects process 1, chooses
|
|
The system displays the form for processing that is assigned to process 1. The HR Administrator makes the desired entries in the form. The administrator then chooses
|
|
All entries were correct. The HR Administrator chooses
|
|
The HR Administrator receives the information that the system has sent the data successfully. The HR Administrator closes the start application. |