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 Create Leave Request

 

Technical Data

Web Dynpro Application

HRESS_A_PTARQ_LEAVREQ_APPL

Web Dynpro Application Package

PAOC_TIM_ESS_WDA

Application Configuration

HRESS_AC_PTARQ_LEAVREQ

HRESS_AC_PTARQ_LEAVREQ_1

Web Dynpro Components

FPM_OVP_COMPONENT

HRESS_C_PTARQ_LEA_APP_CC,

HRESS_C_LEA_EMP_CALENDAR

HRESS_C_PTARQ_APP_SEARCH

HRESS_C_PTARQ_ATT_HELPER

Component Configurations

HRESS_CC_PTARQ_LEAVREQ

HRESS_CC_LEA_CONFIG

HRESS_CC_GUIBBF_LEAVREQ

HRESS_CC_GUIBBF_LEAVREQDIALOG

HRESS_CC_GUIBBF_LEAVREQFOCUS,

HRESS_CC_GUIBBL_PTARQ_LEAVREQ

HRESS_CC_GUIBBT_PTARQ_LEAVREQ

HRESS_CC_GUIBBL_ATT_LREQ_DTL

HRESS_CC_GUIBBL_ATT_LREQ_OV

HRESS_CC_GUIBBL_ATT_LRF_DIALOG

Application Component Controller

HRESS_C_PTARQ_LEA_APP_CC

Data Origin

SAP ECC 5.0 and higher

RFC function modules called:

PT_ARQ_ACCOUNTS_GET

PT_ARQ_CUSTOMIZING_GET

PT_ARQ_EECALE_GET

PT_ARQ_REQLIST_GET

PT_ARQ_REQUEST_CHECK

PT_ARQ_REQUEST_EXECUTE

PT_ARQ_REQUEST_PREPARE

PT_ARQ_SEARCH_NEXT_PROCESSOR

PT_ARQ_TEAMCALE_GET

PT_ARQ_ACCOUNTS_GET_CE

PT_ARQ_REQLIST_GET_CE

Software Component for Web Dynpro Application

EA-HR

Support

PA-ESS-XX-WDA

Availability

SAP enhancement package 7 for SAP ERP 6.0

Required Business Function

HCM_ESS_WDA

Employees can use this application to request leave, or other absences or attendances. They can also use this application for absences that do not require approval, for example, sick leave, to inform their manager that they will be absent for a certain time period. Employees can change or delete submitted leave requests or absences that have already been stored in the database, if necessary.

If the concurrent employment function has been activated, employees can record or edit a leave for the relevant personnel assignment when they start the application.

Integration

  • You can use this Create Leave Request application only if your employees enter their own leave requests in Employee Self-Service. It is not suitable if time administrators record absences on behalf of employees.

  • Several reports are available in the back-end system to control the processing. The reports send e-mails to employees to notify them of the status of their leave request. Approvers and time administrators are notified of leave requests that they have to process. You can schedule the reports as a periodic background process. If you want to use SAP Business Workflow, the same reports are processed with the corresponding workflow tasks. For more information about the workflow, see General Workflow for Documents.

Prerequisites

  • You have integrated the applications with the relevant portal pages. For more information, see the documentation for Employee Self-Service (ESS) and Manager Self-Service (MSS):

    Business Package for Manager Self-Service (MSS).

  • You have set up the application in Customizing. For more information, see Customizing under Start of the navigation path Personnel Management Next navigation step Employee Self-Service (Web Dynpro ABAP) Next navigation step Service-Specific Settings Next navigation step Working Time Next navigation step Leave Request End of the navigation path.

  • You have made the following settings in the Communication (0105) infotype for all employees:

    • Specified the system user name in the System User Name SAP System (SY-UNAME) (0001) subtype.

    • Stored the e-mail address in the E-Mail (0010) subtype.

  • You use SAP Time Management to manage your employees' time data.

Configuration

You can Customize the application to suit your requirements as follows:

  • To enable the Attachment function for a leave request, see Customizing for Employee Self-Service (Web Dynpro ABAP) under Start of the navigation path Service-Specific Settings Next navigation step Working Time Next navigation step Leave Request Next navigation step Processing Processes Next navigation step Specify Processing Processes for Types of Leave End of the navigation path.

  • To define the leave types for which an attachment is mandatory, the document type allowed, and the maximum size of document allowed for a leave request, you can make the settings in Customizing for Leave Request under Start of the navigation path Business Add-Ins (BAdIs) Next navigation step BAdI: Control Processing of Leave Requests End of the navigation path.

  • To make settings for multiple approvals for a leave request, you can make the setting in Customizing for Leave Request under Start of the navigation path Business Add-Ins (BAdIs) Next navigation step BAdI: Control Processing of Leave Requests End of the navigation path.

  • To control the search criteria and search results when searching for an approver, you can maintain the Approver (SAP_ESS_APPROVER) search category in Customizing for Leave Request under Start of the navigation path Processing Processes Next navigation step Search for Next Agent End of the navigation path.

    By default, the above enhanced feature for searching for approvers is not active. The activation procedure depends on your software release:

    • EA-HRRXX 607 SP05 and higher:

      1. In the Repository Browser (transaction SE80), enter the package PAOC_TIM_ESS_WDA.

      2. Choose Web Dynpro Start of the navigation path Application Configurations Next navigation step HRESS_AC_PTARQ_LEAVREQ_1 End of the navigation path.

      3. Start the configurator.

      4. Set the parameter LRF_USE_NEW_SEARCH to “X”.

    • EA-HRRXX 605 and 606:

      See SAP Note 1755826.

Features

Employees can do the following to plan and record their absences:

  • Attach a document to a leave request

  • Search for an approver using the enhanced search feature. Employees can also add or delete an approver from the list of multiple approvers, and change the sequence of approvers.

  • Cross reference their desired periods of leave against other team members' leave. This feature also exists as a standalone application in Manager Self-Service. For more information, see Team Calendar.

  • View their requested and confirmed absences for a three-month period in theCalendar

  • View their absences and track the status of their requests in the Leave Overview

  • Cancel, shorten, or lengthen absences by selecting the relevant absence from the Leave Overview in the Team Calendar or Calendar

  • View their absence entitlements and attendance approvals using the Time Accounts feature. Employees can check their remaining entitlement before requesting a new leave. This feature also exists as a standalone application called View Time Account Balances.

    For information about the data sources and possible settings for this function, see the following:

    • Data Origin of Time Accounts

    • Customizing for Employee Self-Service (Web Dynpro ABAP) under Start of the navigation path Service-Specifc Settings Next navigation step Working Time Next navigation step Time Accounts End of the navigation path.

Note Note

The information displayed in the Team Calendar, Leave Overview, and Time Accounts is only updated after an employee has submitted a leave request.

End of the note.