Purpose

This process supports an employee's organizational reassignment to a new position that is outside the current manager's area of responsibility. The transfer occurs because the affected employee applied for a position in the SAP E-Recruiting system. The recruiter then triggers the data transfer in the E-Recruiting system. The transfer request is transferred from the E-Recruiting system to the HR system, using the SAP NetWeaver Exchange Infrastructure (XI) interface.

The employee’s new position and organizational unit, and the effective date, are automatically sent from the E-Recruiting system and transferred to the form as default values. The back-end services of the form scenario used provide additional default values in the form. The HR Administrator checks the data, and corrects and completes the data as required. The data is saved to the back-end system, in the Organizational Assignment infotype (0001).

The employee, his or her previous manager, and the new manager are informed about the transfer by e-mail.

The process is international and can be used in all country versions, without requiring any specific settings.

Prerequisites

To be able to use this sample process for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes → Sample Processes for HCM Processes and Forms

To be able to send the data using the XI interface, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes → XI Integration

Process Flow

Recruiter starts the Transfer process

The Recruiter transfers the data so that the system prefills the fields of the form ISR_HRASR_SH10 with the data from SAP E-Recruiting

HR Administrator receives work item with data from SAP E-Recruiting and selects process

If there is more than one process for processing the data sent from SAP E-Recruiting , in this step, the HR Administrator receives a work item with information that data has been received from SAP E-Recruiting . The HR Administrator performs the step and selects the appropriate process from the list of processes displayed.

This step is included as an optional step in the workflow template WS17900415. Depending on the data sent from SAP E-Recruiting , the XI integration Customizing settings determine whether the step is performed or skipped. In the sample process given, the step is skipped because the Customizing settings determine that only the Transfer, Initiated by E-Recruiting (International) process is possible for the sent transfer data.

The HR Administrator can be the same person in step 2 and step 3. However, steps 2 and 3 can also be performed by different persons, depending on how you set up agent determination for these workflow steps.

HR Administrator receives work item with data from SAP E-Recruiting and starts process

The data from SAP E-Recruiting is transferred to the form ISR_HRASR_SH10. The HR Administrator completes and corrects this data, and saves it to the back-end system.

E-mails sent

The employee, his or her previous manager, and the new manager are informed by e-mail about the employee’s transfer.

End of process