Processing Step
Use
Following the verification step, the processing step compares the transmitted data and incoming self-billing documents with the internal invoices in the vendor system.
The processing step can be started automatically or manually. This depends on your Customizing settings and is established already in the verification step. See also: Starting the Processing Step .
Features
The system compares the quantity transmitted with the quantity in the delivery.
The system compares the value transmitted with the value in the billing item.
The system checks the tolerance limit. The user can define a tolerance limit either for the whole delivery or for specific items. If the variance of the values exceeds the tolerance limit, the system creates a new open item directly from the clearing entry. For any variance that is lower than the tolerance limit, the system simply makes a clearing entry. Automatic clearing entries and open items always have the same value, but opposite +/- signs (debit/credit.)
IDocs, to which the same delivery number can be assigned, are grouped together during processing, so that the internal invoice amount still matches the transmitted amount. However, this is only the case if you set it in the Self-Billing Monitor under
Settings
Maintain Sold-To Party Parameters
by flagging the
Group deliveries
indicator.If the same material occurs several times in a delivery, they are always grouped in self-billing (both in value and quantity).
Result
After the verification step, the situation between the billing document and the automatic clearing entries on the one hand, and the transmitted data on the other hand, is always balanced. All of the documents contain the reference number transmitted by the customer.
New open items never have a reference number. The system displays a row of question marks (
?_?_?
) in the
Reference number
field, so that, when it is displayed in the debitors item list in FI, the user can easily see that this is an automatically created open item from self-billing.