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Process documentationDocument Template Layout Editing


You define language-independent document templates using symbols and control objects in a modified version of Microsoft Word (Windows Wordprocessor Integration (WWI)).


  • Your screen must have a resolution of at least 1024 x 768 pixels.

  • You have created a document template (report template, cover sheet template, or acknowledgement of receipt template) (see Document Template Editing).

    The document template must not have the status Released (RE). If it does, in the hit list for document templates choose Cancel Release (Cancel Release).

    Caution Caution

    If you are editing a document template in WWI and the transaction is not terminated in the correct way, you first have to reset the lock on editing other document templates before you can open another document template in WWI on the workstation. Do not therefore end the session by choosing Start of the navigation path System Next navigation step Log off End of the navigation path as long as you are editing a document template.

    Before you remove the lock, make sure that no document templates are being edited on the workstation, and then in the hit list for document templates choose Start of the navigation path Utilities Next navigation step Reset Front End End of the navigation path.

    End of the caution.

    Caution Caution

    If you are using complex fonts (such as Asian fonts), problems can occur with dynamic character sizing and formats in Microsoft Word. For more information, see SAP Note 939928Information published on SAP site.

    End of the caution.
  • You have installed the current version of WWI on the workstation on which you are to edit the document templates.

    For more information about WWI installation, see the WWI Installation section in the Implementation Guide (IMG) for Basic Data and Tools.

  • You have run a master data matchup (see Master Data Matchup).

    • To be able to insert symbols of type Specification (see Symbol Type "Specification") or Parameter (see Symbol Type "Parameter"), you must have created the corresponding symbol keys using master data matchup.

      Symbols of type Specification relate to data in the SAP component specification management and symbols of type Parameter to data outside the SAP components specification management and phrase management.

      Note Note

      Symbols for the Recipe Management component belong for technical reasons to the symbol type Specification. These symbols require a special adaptation of the symbol group, which you must carry out in Customizing for Basic Data and Tools under Adapt Report Symbols for Recipe Management.

      For information about important table and structure fields, see Output Data in SD.

      End of the note.
    • You have used master data matchup to subsequently generate the symbol descriptions in the required language if you were logged on in another language at the time of generation.

  • You have checked the symbols created.

    You can check the following for the individual symbols under Check and Specify Report Symbols in Customizing for Basic Data and Tools:

    • Expansion mode

      The system generates the corresponding symbol group based on the data type for characteristics and specifies the expansion mode accordingly. Check the expansion mode and specify expansion parameters if necessary (see Editing Specification or Parameter Symbols).

    • Message for mandatory symbols

      You can specify that the system displays a message during report generation if no value is found for a symbol in the SAP system. Alternatively, you can specify the display of a message when editing a symbol.

  • You have set up phrase management (see Phrase Editing).

    Symbols of type Descriptor (see Symbol Type "Descriptor") are supplied with the standard system. To use them, you must have set up the SAP component phrase management. Make sure that the required phrase texts, phrase codes, phrase graphics, the language of a phrase, or comments on phrases exist.

    Note Note

    Using the Customizing activity Import Sample Templates, you can set up your own sample phrase library.

    If the phrase is not found in the required language when the report is generated, the entry is output on the generated report as follows:

    **phrase library-phrase key**

    End of the note.
  • If you want to start the preview for the document template, you must be using EH&S Native Language Support (see EH&S Native Language Support). In Customizing for Basic Data and Tools, you have defined the environment parameter MULTI_CODEPAGE_SUPPORT under Specify Environment Parameters.

  • You have specified the WWI settings:

    1. Select a document template in the hit list of document templates (see Editing Document Templates) and choose Document (Document).

    2. Choose WWI Settings (WWI Settings), for example, to define colors for the symbol display, or to configure the WWI Wizard and the preview (see WWI Settings).


  1. Open layout editing

    Select a document template in the hit list of document templates and choose Document (Document).

  2. Configure layout editing

    • To show the required symbol tree, choose Change Symbol Tree (Change Symbol Tree). You can change the symbol tree while editing. All available symbols are displayed, sorted by symbols of type Specification, Parameter, and Descriptor.

    • To display the document template with or without control information, choose Switch Display (Switch Display).

      Note Note

      Each symbol comprises hidden and normal characters. The hidden characters contain control information that you can deactivate for a better overview. If you insert symbols and control objects in the template, we recommend that you activate the control information because you can then specify the insert position more accurately.

      End of the note.
    • If you want to edit labels, choose Create Label (Create Label) (see Using the WWI Label Wizard).

    • To view a zoomed extract of a text box, choose Extract (Extract).

      The system copies the content of the currently selected text box to a second document without a text box and increases the font size so that you can easily read even the smallest fonts (for example, on labels). To continue editing the main document, choose Back.

  3. Insert static objects and symbols (see Document Template Objects)

    • You use the Microsoft Word functions to insert static objects, such as lines, into the template.

    • Symbols link the document template to SAP data.

    To insert symbols in the document template, choose one of the following differing procedures (see also Selecting the Correct Symbol Type):

  4. Use of control objects

    Using the following control objects, you can specify how you want to output the data:

    The WWI Wizard helps you generate symbols of a value assignment type with descriptors in list or table form (see Using the WWI Wizard for Repeating Groups).

    If required, you can include other document templates in your template, for example, to make lengthy complex templates easier to handle (see Including Document Templates).

  5. Check the template

    To check that the syntax of a document template is correct, choose Check Template (Check Template).

    A document template can be used to generate a report only if it does not contain any errors.

  6. Preview

    You can view a report generated from the document template in a preview (see Starting Previews) and print it if required.

    Caution Caution

    When formatting your WWI report templates (layouts), make sure that the format for text in western languages and text in complex fonts is consistent. To do so, make sure that the settings for the font style (bold, italics) and font size in the Font dialog box are identical.

    We recommend that you use the same format for entire cells and rows in Microsoft Word to ensure that they have a uniform appearance.

    End of the caution.


Depending on how you end editing in WWI, the document template has one of the following statuses:


Resulting Status

You save following a check with no errors or a check with warnings.

Status IW (In Work)

You save following a check with errors.

Status ER (Errors Found)

You save without a check.

Status UN (Unknown)

The WWI failed to start.

Status SE (System Error)

In order to create a report from the report template (see Report (SBR)), you have to assign a generation variant (see Generation Variant and Generation Variant Editing) and release the report template.

To release the document template, select it in the hit list and choose Release (Release).