The
Termination
process supports the termination of an employee that is initiated by the employee himself or herself. Once the process has been executed successfully, the master data of the affected employee is updated. In other words, a leaving was performed at the master data level. In addition to the employee, the
Personnel Officer
,
Manager
, and
HR Administrator
business roles are actively involved in executing the process.
Using the
Termination
process accelerates and optimizes the termination procedure, since the system integration of all roles guarantees that work items are forwarded as quickly as possible and that all parties are informed at all times.
For the
Manager
and
HR Administrator
business roles, SAP delivers the corresponding
Manager Self-Service
and
HR Administrator
portal roles in the standard system. The
Personnel Officer
business role is provided to help you better understand the process flow of the termination and enables you to include customer requirements more quickly and more efficiently in the process flow of the termination. The
Personnel Officer
role is also assigned to the
HR Administrator
portal role.
To be able to use these sample processes for test purposes, you must have performed the Customizing activities for
HR Administrative Services
as described in
Configuration of Forms/Processes
→
Sample Processes for HCM Processes and Forms
Object Type |
ID |
Name |
---|---|---|
Process |
TERMINATION |
Termination |
|
WS18900010 |
Termination (US) |
ISR Scenario |
STU1 STU2 STU3 STU4 |
Termination Scenario 1 Termination Scenario 2 Termination Scenario 3 Termination Scenario 4 |
|
ISR_IF_STU1 ISR_IF_STU2 ISR_IF_STU3 ISR_IF_STU4 |
Termination I Termination II Termination III Termination IV |
Form Scenario |
STU1 STU2 STU3 STU4 |
Termination Form Scenario 1 Termination Form Scenario 2 Termination Form Scenario 3 Termination Form Scenario 4 |
|
ISR_HRASR_STU1 ISR_HRASR_STU2 ISR_HRASR_STU3 ISR_HRASR_STU4 |
Termination I Termination II Termination III Termination IV |
|
EMPL_REQUEST HRG_IN
HRG_FR MGR_AR MGR_RR
HRA_DATA
HRG_FINAL |
Request Approve
Create Final Version of Reference Approve Final Version of Reference Create Raw Version of Reference
Maintain Data
Final Check and Writing of Data to Database |
|
STU_TL
STU_RL STU_TL
STU_TL
STU_RL STU_TL |
Notice Letter of Employee
Reference Notice Letter of Employee
Notice Letter of Employee
Reference Notice Letter of Employee |
Backend Services |
||
|
SAP_PA |
Personnel Administration infotypes |
1. Employee starts the Termination process
The employee selects the
Termination
process and enters the required termination date.
2.
Personnel Officer checks termination
The
Personnel Officer
of the employee checks the termination request for correctness (for example, compliance with notice periods, company regulations).The personnel officer then has three options:
Request Revision
:
In this case, the form is sent back to the requester.
Approve Termination
: In this case, the form is forwarded to the next agent.
Reject Termination
: In this case, the process is completed.
3.
a) Manager enters raw version of reference
The manager of the employee creates the raw version of a reference and adds this raw version as an attachment to the work item for processing the termination.
4.
a) Personnel Officer creates final version of reference
The
Personnel Officer
receives the raw version of the reference and completes the reference.
5.
a) Manager approves the completed reference or requests that it be revised
The manager receives the completed version of the reference and can choose from the following:
Accept Reference
Request Revision
: In this case, the personnel officer receives the reference again for further revision.Step 4a is repeated.
3.
b) Employee executes Life and Work Event
Termination
The employee executes the Life and Work Event
Termination
, for example, by clearing out his or her desk and leaving the company.
3.
c) HR Administrator enters missing data for termination
The
HR Administrator
enters the missing data for the termination that cannot be entered by the employee himself or herself.
6.
Personnel Officer checks documents and forms.
When this step has been executed, the system transfers the data from the forms to the database.
7.
Information mails are sent to the employee and the manager
8.
End of process