Prerequisites

If you do not want to offer all business partner relationships when the selection by relationships is used, you limited the number of relationship types that are offered in Customizing for Contract Accounts Receivable and Payable, by choosing Basic Functions → Account Balance Display → Exclude Business Partner Relationship Types

If you want to use balances variants, you made the necessary settings in Customizing for Contract Accounts Receivable and Payable under Basic Functions → Account Balance Display → Balances Variants

See also the documentation for these activities.

Procedure

Choose one of the following paths:

Roles Information about Business Partner Account (SAP_FI_CA_PARTNER_ACCOUNT_INFO)→ Account Balance

SAP Easy Access screen Account → Account Balance

Enter the business partner and/or the contract account and/or a contract.

By entering an account balance role and/or a subapplication (in industry component Public Sector Contract Accounts Receivable and Payable ), you can further refine the selection of master data.

SAP provides account balance roles for each industry component. You can add your own installation-specific account balance roles in Customizing for Contract Accounts Receivable and Payable under Basic Functions → Account Balance Display → Define Account Balance Roles . If there are no account balance roles defined in the system, then this field does not appear on the initial screen of the account balance display.

You define the account balance role parent company and enter it as a selection criteria in addition to the business partner.

The account balance display therefore displays not only the items of the business partner, but also all items of the subsidiary companies.

If necessary, restrict your selection to an installment plan, a collective bill, or a reference document number.

Using the list type, select the items.

Specify whether you also want to display items from the archive, along with due and (partially) paid budget billing/payment requests.

Set the User-Specific Selection indicator, if you want to use your own selection criteria that you have already defined. To create your own criteria, read the documentation for the indicator. To specify selection criteria:

Choose Selection conditions …

Select a maximum of three fields, then choose Continue .

In the dialog box that appears, include or exclude values for the selected parameters from the selection. Specify the type of link between these values.

Confirm your entries.

Choose the type of display. Using the balances variant, you can control which balances are calculated and which balances groups are displayed.

The following functions are also available in the toolbar:

Choose Continue.

In addition to the standard initial screen, there is also a reduced initial screen that only contains the Business Partner, Contract Account, Contract, and Company Code fields. Choose the Further details pushbutton to switch between the two variants.

User-Specific Settings

You can make all user-specific settings (SPA/GPA parameters) for the account balance display from the menu by choosing Settings → Display/Change (or by choosing the pushbutton ( Display/change settings ) in the initial screen or in the list. When you save your entries, the system updates the user master record.

If you set the Propose tab last active indicator, a new list always begins with the last screen that was active in the previous list.

Result

The system displays the basic list.