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Using the Connector Administration CockpitLocate this document in the navigation structure

The connector administration cockpit is the entry point for the administration of Search and Analysis. It provides an overview of the available connectors and allows the system administrator to monitor their status and schedule indexing runs. You can also access further administration and monitoring tools as well as the modeler, which you can use to define your own connector models.


You use the following URL to launch the administration cockpit:

http:// <Hostname>: <Port number>/sap/es/cockpit

In this case, <Host name> stands for the SAP NetWeaver host and <Port number> stands for the port that you use to reach the SAP NetWeaver system.

Alternatively, you can launch transaction ESH_COCKPIT from the SAP system.


Depending on which technology is used (TREX, SAP BW Accelerator, or SAP HANA), certain functions, filters, and entries are hidden in the administration cockpit. If SAP HANA is used, only functions and filters for Operational Analytics are available.


The administration cockpit displays all connectors filtered by status.

Figure 1: Administration Cockpit Structure

Filtering Connectors

You can filter the connectors listed in the connector overview by the following status values:


Only valid for variant



Lists all connectors irrespective of status.


Lists all connectors that are active, that is, that can be used for searching.

This status is set by default after completion of indexing.


You define a connector as inactive to exclude it from the search function. This status applies for all connector types.


Lists all new connectors that have not been prepared.


Lists all connectors for which the preparation is in process. During the preparation, the physical indexes and join indexes are created in the indexing layer.


Lists all connectors for which the preparation has finished. The indexing can now be scheduled or started immediately for these connectors.

Scheduled for Update

Status of the connectors after you have chosen the Update function.

This status is retained until the asynchronous scheduled background job for the update starts.

Scheduled for Deletion

Status of the connectors after you have chosen the Delete function.

This status is retained until the asynchronous scheduled background job for deletion starts.

Is Being Deleted

Status of the connectors while they are being deleted.

Scheduled for Indexing

Lists all connectors for which indexing is scheduled.

Being Indexed

Lists all connectors for which the indexing is in process.

With Errors

Lists all connectors with errors.

Not Defined

This status appears if the system cannot determine any other status.

Connector Overview Area

The connector overview contains the following information for the individual connectors:


Only valid for variant


Connector Name

Displays the name and ID of the individual connectors.

Connector ID

Shows an ID with connectivity data for the connection to the search provider, for example, the RFC destination of the back-end system containing the business objects for which the connector was defined.


Specifies that the model used to created this connector has been changed in the modeler. To update the connector accordingly, select it and choose Actions Update.


Specifies whether or not the connector can be used for the search.

In this context, you should note the relationships to the status of the connector:

  • Status Inactive or Prepared: Not searchable

  • Status with errors after delta indexing: objects already indexed are still searchable


Specifies whether or not the connector can be used for analysis.


The current status of the connector.

Index ID (only for Embedded Search)


The index ID in the indexing layer (TREX) of Embedded Search.

Schema SAP HANA-based The schema of the associated table in SAP HANA.

Table name

SAP HANA-based

Name of the table in SAP HANA.

Last Indexing


Date and time of the last indexing (initial indexing and index update).

Last Update

SAP HANA-based

Date and time of last update.



Number of files or business objects that have been processed and indexed.

Number of Entries

SAP HANA-based

Number of business objects that were processed.

With Errors


Number of search objects for which indexing was not completed because an error occurred.

In Process


Number of search objects in the queue that are still to be processed.

Connector Details Area

When you select a connector in the connector overview, the details of this connector appear here. This includes the scheduling data for the indexing runs, for example.




Display detailed information about the connector or its nodes.


Display the time of the first scheduled indexing. If you have set up recurring indexing, the interval is also shown here.

You can choose Delete Schedule to delete all scheduled indexing runs.

Job Log

You can see here the log information for the job that is assigned for the selected object.

In the dropdown list, you can call up the logs for the available technical objects.

The log information corresponds to the information that you can also call up for a specific job from the job overview in the Related Links section.


In addition to the categories specified in a model, you can create and manage other categories here.


Note that categories created here are not maintained in the model.

You cannot delete categories that originate from the model here.

More information: Managing Search Categories

Control Bar

This section contains the pushbuttons for performing actions for the connector that is selected in the connector overview.


You can choose more than one connector and thus perform an action on more than one connector at the same time. To do this, hold down the Ctrl key and select the required entries.

Actions are displayed as inactive if an action cannot be executed for the connector. In the case of multiple selection, all selected entries must support the chosen action. If an action is not possible for any one of the connectors, it appears as inactive. In such cases, correct your selection.



Search Provider If your local Embedded Search system is configured as a proxy, you can restrict the selection of connectors to the current system or the connected back-end systems or display all connectors of all systems. More information: Optional: Establishing Connection to Back-End Systems

Status Selection

Filters by the required status.


Refreshes the list of connectors and their respective status.


This takes you to a dialog box, with which you can create connectors from predefined models.

You choose the required model from the required software component and choose Create Connector, then the system creates a new connector in the background.

You should note that further connectors are implicitly created if fields in the response or requests of the connector being created are referenced by other connectors.


Deletes the selected connector. A message informs you whether the deletion process takes place in the background or not.


Lists the actions that are available for the selected connector.

You can find a list of the actions in the table below.


The Cockpit pushbutton is displayed only if the Embedded Search system is configured as a proxy and a client-specific connector line is selected. Choosing this pushbutton takes you to the administration cockpit of the connected back-end system.


In the overview, you can search for connectors or indexes by entering the name or part of the name in the search field and pressing Enter or choosing the Search button to start the search. A match appears as the first entry in the overview.

Repeat the search to find more matches in the overview.

System Settings

This pushbutton takes you to the following system settings:

Connect Back-End Systems

You can define new back-end systems or edit or check existing connections. More information: Optional: Establishing Connection to Back-End Systems

Edit System Uses

Here, you can define the software components for creating connectors. You can use the Suggest implicit settings (number) function to add or edit implicit changes, or reset to the last saved database status.

Manage UI Technologies

For more information, see Maintaining UI Technologies.

Control Indexing in Real Time

For more information, see Controlling Real-Time Indexing.


Display Model (Display Model in Back-End System), Edit Model (Edit Model in Back-End System)

Takes you to the modeler in the local or back-end system, in which you can display or edit the selected connector.


The link takes you to the modeler, in which you can define your own connector models. More information: Using the Search and Analytics Modeler

The following commands are available through the Actions pushbutton:




Activates the selected connector.


Deactivates the selected connector.


Updates the selected connector so that it reflects the changes made to the underlying model. If an underlying model has been changed, the checkbox in the Changed column is activated for the connector in question. The update is processed in the background.

Instead of updating the connectors manually, you can update them automatically by using ABAP Task Manager (transaction STC01). The task list SAP_ESH_UPDATE_SC is available for this purpose. For more information, see Automatic Configuration Using Task Manager Task Lists.


Resets the selected connector to its newly-created status. The preparation is triggered automatically.

Prepare Indexing

Starts the preparation of the connectors for which automatic preparation ended with errors.

Schedule Indexing

Schedules indexing for the selected connectors.

Continue Indexing

Continues the indexing run at the point at which it was stopped due to an error.

You can identify indexing runs with errors by filtering by connectors with the status With Errors. You can then trigger indexing for these runs again.

Consistency Check

You can use the consistency check to solve errors in connectors.

Select the connectors that have an error status and start the consistency check. The system performs a sequence of tests to establish the cause of the error.

You receive the check results with details of the individual tests. Read the error messages to receive more detailed information about the cause of the error.


If no search request is defined for a connector, the system cannot perform a search and the consistency check reports an error. Define a search request to solve the error.

Index User Authorization

The authorization object USER_AUTHORITY is responsible for indexing user authorizations. If, for example, you have created a new user, the user does not have to search for the authorization.

When this function is called, the scheduling data is read from authorization object USER_AUTHORITY. The selected period, for example, hourly or daily, is taken automatically and indexing is scheduled immediately. If there is no scheduling yet, the default values from the model are used.

You can also automate this task by using ABAP Task Manager (transaction STC01). The task list SAP_ESH_INDEX_USER_AUTHORITY is available for this purpose. For more information, see Automatic Configuration Using Task Manager Task Lists.

Stop All Indexing Processes Stops indexing of all connectors. This also includes the connectors for which real-time indexing has been activated.

Choose Update to view status messages for the stopped indexing operation.

Resume All Indexing Processes Resumes the indexing operation for all connectors that was previously stopped.

Related Links

Using the links in the Related Links section, you can access the following monitoring and administration tools:



Application Log

This link takes you to the application logs written during the preparation and indexing of a connector. These logs are important during troubleshooting.

Job Overview

This link takes you to an overview of the jobs scheduled for preparation and indexing in the ABAP system. Here, you can monitor the processing of these asynchronous jobs for a connector.

For more information, see Displaying a Job Log.

TREX Administration(only for TREX/BWA-Based variant of Embedded Search)

This link takes you to the TREX administration tool, which you can use to monitor and manage the available indexes.

For more information, see TREX Admin Tool in the SAP System.

Filter for Extraction of BW DataSource (only for operational analytics)

This link takes you to transaction RODPS_REP2_SEL. You can selectively index ODP data in the SAP HANA database or in SAP BW Accelerator.

For more information, see Specifying Selections for Indexing.

More Information