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 Processing Billing Due List


  1. In the Billing screen select Start of the navigation path Billing document Next navigation step Process Next navigation step Billing due list End of the navigation path .

  2. The Process Billing Due List screen appears.

  3. You can select by billing date, by reference document, or by customer and organizational data.

  4. If you need to change data proposed by the system (e.g. you need to use another billing document type), select Start of the navigation path Settings Next navigation step Default data. End of the navigation path

  5. You can change the following data before you carry out the billing process:

    Billing type

    Enter the billing type, if you want to create a billing document which cannot be determined automatically from the sales order or the delivery (for example, if you want to create a pro forma invoice).

    Billing date

    If you do not specify a billing date, the billing date is always copied from the sales order or the delivery (field Billing date ).

    Date of services rendered

    For credit and debit memos, you must be able to refer to previous business transactions since tax must be determined according to the tax situation at the time the services were rendered.

    Pricing date

    If you want to change the pricing date, enter a date in this field.

    Enter the relevant data and pressCONTINUE.

  6. In the Documents to be selected section, you can specify whether you want billing to be:

  7. – order-related

    – delivery-related

    – rebate-related

    – intercompany (intercompany billing document)

  8. You can display the billing due list to check it before creating the billing documents:

  9. Select Start of the navigation path Billing document Next navigation step Display billing list Next navigation step . End of the navigation path

    Unmark any documents you do not want to invoice.

  10. You now have the following billing options:

  • Individual Billing Documents

An individual billing document is created for all documents marked in the billing due list. No combination is carried out. You branch to transaction VF01 for every document selected.

  • Collective Billing Documents

All documents marked in the billing due list are billed. The system tries to combine them as much as possible. Processing of the selected documents is carried out in the background. After processing of the documents, you return to the billing due list. Here, icons indicate whether or not a document has been billed successfully.

  • Collective Billing Documents / Online

The system branches to the Create billing document function (transaction VF01) . The documents are combined as far as possible according to the usual criteria.

  • Save

As for collective billing, the system attempts to combine all selected documents. You do not however return to the billing due list, the system branches to the log display instead. After you leave the log display, the system also leaves the billing due list display.

  • Simulation

You can also carry out a simulation of billing. In this case, select Simulate . The system simulates the collective billing / online function described above.

Note Note

After the collective run you can display a log for the collective run. This displays possible errors during billing.

You can also branch to the resulting billing documents, in order to carry out a split analysis .

The billing documents of a collective run can also be canceled.

End of the note.