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Function documentationDown Payments Locate this document in the navigation structure

 

This function enables the use of down payments in SAP Supplier Relationship Management (SAP SRM), Procurement for Public Sector (PPS) purchase orders.

Integration

Down payment values are copied to financial accounting in SAP ERP as default values. You can change the values in financial accounting before the down payment is posted. Down payments are posted with reference to the purchase order.

Once the invoice is posted, the system issues a warning that one or more down payments have not been cleared. Down payment clearing is posted with reference to the purchase order and to the invoices that have been posted. During the payment run, the system offsets the down payment made against the invoices.

Prerequisites

In SAP SRM, you have activated the following business functions:

In Customizing for SAP Supplier Relationship Management, you have also done the following:

  • Defined down payment types under   SRM Server   Cross-Industry Functions   Application Settings   Payments   Down Payments   Define Down Payment Types  .

  • Activated down payments for transaction types under   SRM Server   Cross-Industry Functions   Application Settings   Payments   Down Payments   Define Transaction Types for Down Payments  .

In Customizing for SAP ERP, you have activated the business function MM, Integration of Materials Management and Financial Accounting (LOG_MMFI_P2P) under Activate Business Functions.

You can also compile, change, and check down payment information by implementing the Business Add-In (BAdI) in Customizing for Supplier Relationship Management under   SRM Server   Cross-Industry Functions   Customer Enhancements (BAdIs)   Payments   Check Down Payments  .

Features

The following four down payment types are available at header and line item level in PPS purchase orders:

  • Initial

    Use this down payment type if you choose not to enter any down payment information. The down payment due date, amount, and percentage are left blank in the purchase order, and you cannot edit the down payment fields.

  • Not Relevant

    Use this down payment type if down payments have not been granted to the holder of a contract. The down payment due date, amount, and percentage are left blank in the purchase order, and you cannot edit the down payment fields. By implementing the BAdI Check Down Payments, you can use this down payment type to identify line items for which no default values must be displayed.

  • Mandatory

    Use this down payment type if the supplier has been granted a down payment because special conditions have been met. For example, if the value of the contract exceeds a certain monetary amount, many agencies and governments require that a down payment be made. The down payment due date, amount, and percentage must be specified in the purchase order.

  • Voluntary

    Use this down payment type if the supplier has been granted a down payment even if a down payment is not mandatory. The down payment due date, amount, and percentage must be specified in the purchase order.

More Information

For more information about down payment processing in SAP ERP, see SAP Help Portal at   http://help.sap.com   Financials   Financial Accounting   Accounts Payable (FI-AP)   FI Accounts Receivable and Accounts Payable   Special G/L Transactions: Down Payments and Payment Guarantees  .