Providing Target Folders for Room Documents
Use
When copying or moving documents and folders, the portal provides entry points for the selection of the target folder.
You can configure templates so that room folders or folders for room documents are available in the following entry points:
Entry Point |
Description |
Current Room |
Provides all folders of the room as targets in a room. |
My Room Folders |
Provides all folders of the user’s rooms as targets in the portal. |
Modifiable entry point |
Provides any folder from the Knowledge Management (KM) repository as a target in a room. The folder in question can, for example, be used for publishing room documents. The system queries the path to the folder, the name, and the description of the entry point when creating the room or adding the room part.
Alternatively, you can configure the template so that the output parameters of the CM room extension deliver the folder path.
The folder path for each entry point must be unique. For example, the folder path /documents/Public Documents is not suitable for a modifiable entry point because a KM standard entry point offers this folder path. |
Procedure
Configure Entry Point Providers
...
1. In the portal, choose System Administration → System Configuration → Knowledge Management → Content Management → Repository Managers → Entry Point Providers → Entry Point Provider.
The system displays the configuration objects delivered by SAP for entry points for room folders:
Configuration Item |
Entry Point |
Roomentrypointprovider |
Current Room |
Myroomfoldersentrypointprovider |
My Room Folders |
Roomcustomentrypointprovider |
Modifiable entry point |
2. Depending on the configuration item, change the following properties as required:
Property |
Description |
Priority |
Number for establishing the priority in which the system displays the entry point in the sequence of entry points (default value: 3). The lower the number, the higher the priority.
After making the entry point available, check the effects of the priority. If there are entry points with a higher priority, your entry point may not be visible, but can be launched from More…. |
Active |
If you want to hide the entry point, remove the selection. |
Prepare the Current Room Entry Point
...
1. Check in the template whether the Entry Point input parameter in the CM room extension is enabled (enabled = no value or Yes).
See: Creating Templates and Defining Room and Room Part Folders in the CM Room Extension
2. For each iView that is to offer the entry point, check that the Room ID parameter is linked to the roomId iView property.
See: Configuring the Use of Information in Rooms
Prepare the My Rooms Entry Point
...
Check in the template whether the Entry Point input parameter in the CM room extension is enabled (enabled = no value or Yes).
See: Creating Templates and Defining Room and Room Part Folders in the CM Room Extension
Prepare the Entry Point with a KM Folder of Your Choice
1. Create the target folder in the KM repository.
2. Assign at least read permission to all users who are to use this target folder.
3. Create the following external parameters in the template:
○ Folder path
○ Name
○ Description
See Create External Parameters in Configuring the Use of Information in Rooms
4. For each iView in which the entry point is used, link the external parameters with the corresponding iView properties as follows:
Parameter |
iView Property |
Folder path |
customEntryPointFolderPath |
Name (of the entry point) |
customEntryPointName |
Description (of the entry point) |
customEntryPointDescription |
See Link Parameters in Templates with iView Properties in Configuring the Use of Information in Rooms
See also:
Entry Point Repository
Manager