Checking Out/Checking In Business Processes

As a project team member:

You would like to check out business scenarios used in production and/or processes for adjusting or making changes within a maintenance project from the Solution Directory.
After processing the Business Blueprint (transaction SOLAR01) for the maintenance project, you would like to check the adjusted or changed business processes back into the Solution Directory for production operation.

As a project leader or administrator:

You would like to check out certain business scenarios or confirm processes and assign particular project team members for processing
You would like to check in certain changed or adjusted business scenarios from the maintenance project or confirm the resumption of processing of processes in production operation.

Prerequisites

You have assigned a maintenance project to your solution and selected the check-out function in the solution settings.

If you use the dual control principle in the check-out/check-in function, you must have assigned the appropriate project team members to the maintenance project.

Procedure

Note Note

Activating the check-out/check-in function switches the solution permanently into display mode. It is therefore no longer possible to edit the solution in the Solution Directory You can only make changes to the solution in the maintenance project.

Once your business scenarios reach a certain size, the check-in function can cause a timeout, or memory problems can prevent check-in. This size as of which this can occur depends on various factors, such as the release, system performance, or a combination of the elements in the scenario. Depending on these factors, a timeout or a memory problem could occur as of a total number of 3500 elements. SAP Note 1345599 outlines how you can determine the total number of elements in the business scenario, and what to do if a check-in times out.

End of the note.

Check-Out-/Check-In Function Using the Dual Control Principle

Check-Out from the Solution Directory into the Corresponding Maintenance Project

You are in the Solution Directory:

As a project team member:
1. On the Structure tab page, select the relevant business scenario or process.
2. Choose Request.
  The system changes the status of the change request to Check-Out Requested.
You can cancel the request at any time by choosing Cancel.
As a project leader or administrator:
1. To check out the processes in the project, choose Check-Out.
2. When you have assigned the corresponding roles for the project leader, the project team members selection list appears.
3. Select the project team members to assign them.
4. Confirm.
  The system changes the status of the change request to Checked-Out.
  
  The checked-out business scenario of the process appears in the maintenance project provided under the corresponding hierarchy node for your solution.

Check-In from the Maintenance Project to the Solution Directory

You would like to check in the changed structure element:

As a project team member:
You are in the Business Blueprint and the system shows the status Checked-Out.
1. On the Structure tab page, select the relevant business scenario or process.
2. Choose Ready.
  The system changes the status of the change request to Check-In Requested.
  
  To be able to release the process, you must set all relevant documents such as documentation, test cases and so on to the status Released.
As a project leader or administrator:
You are in the Solution Directory for your solution and the system shows the status of the change request as Check-In Requested.
1. Choose Check-In.
2. Save your entries.

Check-Out-/Check-In Function without Request by a Project Team Member

Check-Out by a Project Team Member from the Solution Directory into the Corresponding Maintenance Project

You are in the Solution Directory:

On the Structure tab page, select the relevant business scenario or process.
Choose Check-out.
The system changes the status of the structure element to Checked-Out. The checked-out business scenario of the process appears in the maintenance project provided under the corresponding hierarchy node for your solution.

You can reset the action at any time by choosing Cancel.

Check-In by a Project Team Member from the Maintenance Project to the Solution Directory

You are in the Business Blueprint and the system shows the status Checked-Out.

On the Structure tab page, select the relevant business scenario or process.
Choose Check-In.
To be able to release the process, you must set all relevant documents such as documentation, test cases and so on to the status Released.
Save your entries.

Result

You can reproduce changes to your business processes using the change history.