Enhancing Functions in Existing Rooms 

Use

You can enhance the functions that are available in a room for collaboration. The objects that you can use to add new functions to a room are called room parts.

For example, you can add the following room parts to a room: Management of meeting minutes, internal discussion groups, management of news items, public discussion groups, public display of meeting minutes.

New room parts appear in the detailed navigation for the room as new entries. You can also remove room parts that you have added.

You cannot remove room parts that came from the room template.

In the standard system, SAP delivers room parts that can be changed to suit your company’s requirements if necessary. Your system administrator can inform you about the room parts used in your company and their significance.

Procedure

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       1.      In the room, choose the entry for room administration in the detailed navigation.

       2.      Choose the Room Parts tab page.

       3.      Add room parts to the room by choosing the Add Room Part pushbutton.

A wizard appears to lead you through the following steps:

                            a.      Select the required room part.

If necessary, you can filter the list and choose a room part template.

                            b.      Give the room part a name and assign room part roles to the room roles.

You transfer the access permissions for the roles in the room part to the room roles. If necessary, you can create a new room role that adopts the permissions for the assigned room part role in the room.

                            c.      Optional: Define the room part parameters.

You can either assign a room part parameter to an existing parameter of the superordinate room or enter the value of the room part parameter.

       4.      Optional: Use the context menu to change the order of the room parts.

       5.      Save your changes.

Result

You can see the new entries in the detailed navigation for the room. In addition, the other members of your room can see the new entries depending on the permissions in their room role.