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Procedure documentation Defining Responsibilities  Locate the document in its SAP Library structure

Use

You have chosen to assign users for the administrator tasks using responsibilities. You must now define the responsibilities for your transport domain.

Prerequisites

You have already configured the transport workflow, or are currently configuring it, and want to assign users using responsibilities.

You must first decide how you want to define the responsibilities in your transport domain. You can define the responsibilities of the standard workflow role Import Administrator using the target system, target client and projects in CTS. You will usually define responsibilities by system.

Procedure

To define the responsibilities for the Import Administrator, proceed as follows:

  1. Log on to the SAP System that is configured as the transport domain controller in your local domain.
  2. Call Transaction STMS and then choose This graphic is explained in the accompanying text to display the system overview.
  3. Choose This graphic is explained in the accompanying text to display the transport domain.
  4. Choose the tab Workflow Engine.
  5. Choose This graphic is explained in the accompanying text to switch to change mode. Choose Responsibilities.
  6. Choose This graphic is explained in the accompanying text to define responsibilities. You may have to log on to the Workflow Engine system. The screen Change standard role appears.
  7. Choose This graphic is explained in the accompanying text to create a new responsibility. The screen Create responsibility appears. Enter an object ID and a name for the responsibility. Confirm your entries.
  8. The screen Change responsibility appears. Enter a priority greater than 01.
  9. Specify the area of the responsibility (target system, target client, project). Save your entries.

    10. Note

    If you want the responsibility to apply generally for a parameter, for example, for all target systems, enter *.

  10. Select the responsibility you have just created in the screen Change standard role, and define the user assignment by choosing This graphic is explained in the accompanying text. You are prompted for the type of user assignment. In the simplest case, choose User. Enter the name of the user who you want to work with this responsibility. The window Create relationship appears. Confirm the window.

    11. Note

    If you have set up the organizational plan in your system, you can also use Organization Management to make your user assignment.

  11. Repeat step 10 for all users who you want to work with this responsibility.
  12. Repeat steps 7 to 11 for all other responsibilities that you want to create.
  13. We recommend that you create a dummy responsibility with priority 01, which applies to all parameters (enter * for target system, target client and project). Repeat steps 7 to 11.

Note

The responsibilities are organized by priority. The system first examines the responsibilities with the highest priorities. If none of these responsibilities applies to the task, the system examines the responsibilities with the next highest priority. If no responsibility applies, the dummy responsibility you have created makes sure that the task still finds a user. The task of this user is to forward the workflow task manually to a transport administrator, or to reject the transport proposal and send it back to the creator of the proposal.

Result

You have now split up the different areas in your transport domain into responsibilities. Transport workflow tasks are now distributed automatically to the responsible transport administrator.