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 Working with Frequently Used Texts

Use

You can copy texts from various sources to create PO texts:

  • Standard texts

  • Certain standard texts are supplied with the system and can be assigned to a purchasing document in Customizing.

  • The content of some standard texts is predefined by your system administrator.

  • You can also create standard texts yourself and copy them into purchasing documents.

  • Master records

  • Database fields

Activities

Creating Standard Texts

You can create your own standard texts via Start of the navigation path Tools Next navigation step SAPscript Next navigation step Standard text End of the navigation path.

Inserting Standard Texts

You can insert your standard text on the long text screen via Start of the navigation path Insert Next navigation step Text Next navigation step Standard End of the navigation path.

For more information, refer to the Basis documentation under BC Word Processing with the SAPscript Editor: Inserting Text.

You can display the print preview via Start of the navigation path Text Next navigation step Print Next navigation step Print preview End of the navigation path.

Inserting Texts from the Master Record

There are three ways of linking texts from a master record with a purchasing document. The relevant settings are made for each text type in Customizing for Purchasing. The indicator in the status column shows the nature of the linkage.

Possibility

Indicator in status column

The text is copied:

It is then independent of the text in the master record. Changes to the text in the material master record have no influence on the text in the document.

none

The text is displayed only:

It cannot be adopted.

N

The text is offered for copying:

It can be copied via Header or Start of the navigation path Item Next navigation step Texts Next navigation step Adopt text End of the navigation path. (In requisitions: Start of the navigation path Goto Next navigation step Texts Next navigation step Adopt text End of the navigation path.) Changes made in the master record will also be adopted in the document until such time as you copy the text.

*

Inserting Texts from Database Fields

You can include the content of a database field at any point in the text on the long text screen. A value specific to the relevant document is displayed in the printed document.

  1. Choose Start of the navigation path Insert Next navigation step Symbols Next navigation step Program symbols End of the navigation path.

  2. Select DDIC fields.

  3. Search for the relevant table/structure (in the case of PO items, this is EKPO) and then choose ENTER.

  4. Choose the relevant table field.

Choose Start of the navigation path Text Next navigation step Print preview End of the navigation path to see the print preview.