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Process documentationDeclaration Administration

 

The declaration recipient is the respective recycling partner of an article. Based on the legel requirements, the contractual relationship with your recycling partner governs in detail which data the declarations are to contain and at which intervals they are to be submitted.

Creating declarations is the central process of Recycling Administration (REA). All information that you manage regarding the REA article and the recycling contracts for the recycling partner is consolidated in declaration administration and forms the basis of the declarations to be issued. On the basis of movement data (such as goods issues) and recycling master data, REA generates declarations and posts them (FI document).

The declaration regarding quantity flows is made at the level defined by your recycling partner, which may be that of fraction, packaging, or article.

REA supports various declaration types. You use the respective document category to define which declaration the system manages by which declaration type.

If declarations are incorrect, you can cancel them and recreate them.

REA can issue the data to be declared either electronically in the form of data medium exchange (DME) or as a form. For the declaration, REA first generates a document that is posted in the REA declaration system. You can then generate the required documents from this document in accordance with the requirements of the recycling partners.

Note Note

PDF-based print forms are set up as standard in the output routines for creating declarations for your recycling partner. To improve handling, you can exchange the existing Smart Forms for PDF-based print forms. For more information about this exchange, see SAP Note 1344918.

End of the note.

Process

To organize declarations for the recycling partner, complete the following process steps:

  1. Prepare declaration

    You choose your selection criteria (for example, periodical declaration) and data sources with which you want to specify the type of declaration in more detail. Once you have entered the framework parameters, the system checks the consistency of the fields Recycling Partner, Company Code, and Country. Upon successful completion of these checks, you select a document category and enter further data in the form of single criteria, depending on the document category.

  2. Execute the declaration

    You can start the actual declaration run in the foreground or as a background job. To check the results, we recommend that you first perform a test run. If the result is OK, you can start the productive run. The system then updates the corresponding REA document.

    Note Note

    If you want to carry out another productive run at the same time, you must first cancel the documents from the previous productive run.

    End of the note.

  3. Generate document for recycling partner

    You specify whether the system is to issue the document as a hard copy or as an electronic copy in the format specific to the recycling partner. Documents and data medium exchange of a productive run correspond to the regulations contractually agreed with the recycling partner and can be sent to the recycling partner directly. In a productive run, the system generates version-based declaration keys and stores them in the article master.

  4. Generate document in Financial Accounting

    As a result of the declaration run, the system forwards the corresponding financial amount to SAP Financial Accounting.