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 Specifying Multiple Account Assignments (ME21, ME22)

This procedure allows you to apportion the costs associated with a PO item (among several cost centers, for example).

With multiple account assignment, the account assignment data entered takes the form of individual account assignment items .

Prerequisites

When specifying multiple account assignment for an item, you must consider the following points:

  • How is the net value of a PO item to be distributed (apportioned) among the individual account assignment items?

    The costs can be allocated on a quantity or percentage basis (for example, 10 pieces or 10% of the order value to cost center 100).

  • How are the costs to be apportioned if only a part of the ordered quantity has been delivered and invoiced?

    • The partial invoice amount can be distributed proportionally, in other words evenly, among the account assignment items of a purchase order.

    • The partial invoice amount can be distributed on a progressive fill-up basis, in other words the invoiced amount is allocated to the individual account assignment items one after the other. Only when account assignment item 1 has been charged in full is item 2 charged; only when account assignment item 2 has been charged is item 3 charged, and so on. This process continues until the total invoice value of the PO item is reached.

Procedure

  1. When entering an item, specify the account assignment category for the item in question on the item overview screen.

  2. Start of the navigation path Choose Item Next navigation step Account Assignments End of the navigation path .Enter the account assignment data for the first account assignment item.

    Then specify the following:

    • Goods receipt

      Select GR Non-Valuated .

    • Distribution In the Distribution field, specify whether you want the costs to be distributed by quantity or by percentage.

    • Partial invoice

      In the Partial Invoice field, specify whether the value of a partial invoice is to be posted to individual account assignment items successively, or whether the value of such a partial invoice is to be distributed among all account assignment items in equal portions.

  3. For each account assignment item, enter the quantity , or the percentage that you want to post to that item.

    Note Note

    If you want to create further items with the same account assignment data, choose Start of the navigation path Edit Next navigation step Repeat Account Assignment Next navigation step Switch On. End of the navigation path Then the system transfers the account assignment data to the next item automatically.

    End of the note.

  4. If required, repeat the process for further items.

  5. Save the purchase order.

    Example Example

    A vendor submits an invoice for 60% of the total order value. The cost of the ordered goods is to be divided equally among cost centers 1 - 5 (that is, 20% of the total cost is to be borne by each).

    If you specified for the PO item that the value of a partial invoice is to be debited to the individual account assignment items on a progressive fill-up basis, the system will first post the above invoice amount to cost centers 1 to 3. The two remaining cost centers will only be debited once the remainder of the amount has been invoiced.

    End of the example.