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 Creating a PO by Copying or Referencing

You can save time and effort when creating or changing a purchase order by copying an already existing one or adopting items from an existing requisition, RFQ, or contract.

Procedure

  1. Choose Start of the navigation path Purchase order Next navigation step Create Next navigation step Vendor known Next navigation step . End of the navigation path

  2. The initial screen appears.

  3. If the document you wish to reference is a requisition, an RFQ, or a contract, choose Start of the navigation path Purchase order Next navigation step Create with reference Next navigation step < Next navigation step To reference document Next navigation step > Next navigation step . End of the navigation path

  4. To copy an existing purchase order, choose Start of the navigation path Purchase order Next navigation step Copy. End of the navigation path

    In the dialog box which now appears, enter the number of the reference document and the relevant item number (if known). PressENTER to display the item overview screen.

  5. Select the items to be adopted.

  6. If you wish to change the selected items before you adopt them, choose Start of the navigation path Edit Next navigation step Adopt Next navigation step + End of the navigation path Details. Change the individual items on the item detail screen.

    If you wish to adopt the selected items without first changing them, choose Start of the navigation path Edit Next navigation step Adopt Next navigation step . End of the navigation path

    The item overview for the newly created PO (with the items you adopted) appears.

  7. Save the purchase order.

Result

The purchase order is created in the SAP System. In order that the information in the purchase order can be transmitted to the vendor, the system generates a message for the PO. How to transmit the message to the vendor is described under Outputting Messages .