Those with ultimate responsibility for purchasing operations within an enterprise frequently need to obtain an overview of their vendors and purchasing organizations. Among other things, they have to know:
Which purchase orders were issued to a certain vendor during a given period
For how many purchase orders goods have already been received
Whether a vendor delivered ordered materials in full or only in part
Which vendors did or did not adhere to their delivery dates
Whether goods received from vendors conform to requirements and invoices submitted are correct
The average value of purchase orders issued by a given purchasing organization or purchasing group
The reports and analyses available in the SAP System provide this overview in a fast and straightforward manner, allowing senior executives to react appropriately to given situations.
Note
Your system administrator is responsible for setting up reporting and analysis parameters. Contact this person if you need other settings.
For more comprehensive analyses, particularly the analysis of order values, you can use the
SAP Business Information Warehouse
or the
Logistics Information System (LIS)
.
The SAPBusiness Information Warehousefacilitates the detailed analysis of the purchasing activities and procurement processes taking place within your enterprise.
Further information on this topic is available in the SAP Library.
You run reports by clicking on the purchasing document that interests you (e.g. purchase order or RFQ) in the Purchasing menu. Click on
obtain a choice of reports listing Pos as follows:By vendor
By material
By material group
By tracking number
By PO number
The selection options are based on the relevant purchasing document. That means that the list can vary to some extent from document to document.
Note
The more information the list contains, the more time it will take to be processed. In extra wide lists, scroll using the horizontal scroll bar and enlarge your window.
Run and print out voluminous reports and analyses only in the background.
For more information on analyses and reports in the SAP System, refer to the documentation
Getting Started with the SAP System
(section
Reports
).
There you will obtain details on:
How to find reports and analyses
The steps you must perform to print out lists