Use

You can assign the costs for purchase requisition items or purchase order items to single or multiple accounts. If you use multiple account assignment, you distribute the costs for a document item to, for example, several cost centers, thereby creating several account assignment items for a document item.

Prerequisites

You use the following transactions for processing purchase requisitions: ME51N (Create) and ME52N (Change).

You use the following transactions for processing purchase orders: ME21N (Create) and ME22N (Change).

Integration

The commitment for items with account assignments is transferred to other applications (see Commitments in Purchasing ).

To update items with account assignments in purchase requisitions and purchase orders in Funds Management (FM), you must always specify a complete FM account assignment when posting.

For more information, refer to the documentation for Funds Management under Integration with Materials Management and Commitments in Purchasing .

You cannot use multiple account assignment in stock transport orders.

Features

If you assign multiple accounts to purchase order items, you have various options for controlling the distribution to individual account assignments.

Quantity-based, amount-based, and percentage distribution

In the item detail, on the Account Assignment tab page, you define whether you want to distribute the purchase order quantity or the net value of a document item to the account assignments, or whether you want to specify a percentage for each account assignment.

Depending on what you choose in the Distribution field and which values you enter, the system calculates the appropriate values.

Distribution by Amount

If you choose distribution by amount, the system distributes the amounts for material items, service items, and delivery cost items exactly to the individual account assignments. The system also includes very small amounts that belong to an account assignment. It does this using the floating point technique.

Distribution by Quantity

If you choose distribution by quantity, you must enter a quantity for each account assignment item. The system calculates the amount and the percentage automatically for each account assignment.

Percentage Distribution

If you choose percentage distribution, and change the requested quantity in the item overview, the system adjusts the quantity in the corresponding account assignment items accordingly. As soon as you change the percentage of the account assignment item, no further automatic distribution can be carried out.

Suppose you have requested 100 swivel chairs, which you have assigned on an equal percentage basis to four cost centers – in other words, 25 percent (= 25 chairs) is calculated for each cost center. You change the purchase order quantity and now order 160 swivel chairs. The system then automatically changes the quantities of the associated account assignment items, so that 40 chairs are now assigned to each cost center.

Distribution to multiple account assignments for non-valuated goods receipt

You can create a non-valuated goods receipt for purchase orders and purchase requisitions with multiple account assignments. You control this using the GR Non-Valuated indicator in the item details of purchase requisition items ( Valuation tab page) or purchase order items ( Delivery tab page).

Distribution to multiple account assignments for valuated goods receipt

If you choose valuated goods receipt for your purchase order and specify multiple account assignments in the purchase order, the system distributes the value of the goods receipt item to the individual account assignments. You can only post a valuated goods receipt for items with the following account assignment categories:

Cost Center

Asset

Project (with consumption posting)

For a valuated goods receipt for an item with multiple account assignments, do not select the GR Non-Valuated indicator in the item details of purchase requisition items ( Valuation tab page) or purchase order items ( Delivery tab page).

For more information, see Entering a Valuated Goods Receipt with Multiple Account Assignment .

Distribution to multiple account assignments forpartial goods receipts and partial invoices

You determine how costs are to be distributed to individual account assignments if only part of the ordered quantity has been delivered and invoiced, by using the partial invoice indicator in the item details of the purchase order. The settings for this indicator apply not only to partial invoices, but also to partial goods receipts when you are expecting a valuated goods receipt. You can no longer change the value of the partial invoice indicator defined in the purchase order when posting a goods receipt.

If you choose proportional distribution, the partial goods receipt or invoice amount is distributed according to your settings in the purchase order.

If you choose distribution on a progressive fill-up basis, the partial goods receipt or invoice amount is distributed to the individual account assignments in sequence, so that first the first account assignment is filled, then the second, and so on until the invoice amount is reached.

You order 10 pieces of a material at 100 EUR and distribute on an amount basis to three account assignments: 20 EUR to account assignment A, 30 EUR to account assignment B, and 50 EUR to account assignment C. You choose valuated goods receipt, and receive a partial goods receipt of 8 pieces at 80 EUR. Depending on the partial invoice indicator, the system distributes the amount of the partial goods receipt to the account assignments as follows:

Proportional distribution

Account assignment A gets 16 EUR, account assignment B gets 24 EUR, and account assignment C gets 40 EUR.

Progressive fill-up distribution

Account assignment A gets 20 EUR, account assignment B gets 30 EUR, and account assignment C gets 30 EUR.

If you chose valuated goods receipt and enter a partial invoice for a purchase order item without a goods receipt, the system does not propose amounts from the purchase order for distribution, and therefore ignores your settings for the partial invoice indicator.

Distribution of delivery costs to multiple account assignments

The system distributes planned delivery costs to the account assignments on a quantity, percentage, or amount basis, exactly as defined by the distribution key of the item. It is not possible to distribute delivery costs in a different way to the associated material item. You can display the distribution of delivery costs in the item details.

In the commitment interface, the system distributes the delivery costs to the same account assignment items as the associated material costs. You can use both quantity-based and value-based commitment management.

For delivery costs with multiple account assignment, you cannot run goods-receipt-based invoice verification.

Activities