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 Procurement - SRM Integration


Technical Data

Technical Name of Business Function


Type of Business Function

Enterprise Business Function

Available As Of

Enhancement Package 4 for SAP ERP 6.0

Technical Usage

Central Applications

Application Component


Directly Dependent Business Function Requiring Activation in Addition


You can use this business function to improve joint procurement processes between SAP ERP and SAP SRM. It represents a procurement solution that seamlessly integrates ERP purchasing functions with SRM functions.

This business function features a fully integrated, end-to-end contract management solution that improves both compliance with negotiated terms and operational contract execution, and integrates legal contract, operational contract, and contract execution. It also closes the gap in ERP sourcing functionality using SRM capabilities and provides a common UI for designing integrated procurement processes.


The following business functions are automatically activated with this business function


You have installed the following components as of the version mentioned:

Type of Component


Is Needed Only for the Following Features

Software Component


SAP Supplier Relationship Management (SAP SRM)

As of SAP SRM 7.0

Portal Content

As of Business Package for Buyer 1.4 and Procurement Business Package for SAP ERP & SAP SRM

SAP NetWeaver Enterprise Portal

As of SAP NetWeaver Portal 7.0

SAP Enterprise Services

As of software component version SAP APPL 6.04, namespace

  • In order to be able to use the feature of this business function that allows you to integrate purchasing documents into Embedded Search, you must have first activated the business function Embedded Search in SAP ERP (ERP_ENTERPRISESEARCH).

    For more information, see Embedded Search in SAP ERP.


Purchasing Roles
  • Common purchasing roles for multisystem landscape (SAP ERP and SAP SRM)

    This business function offers the new Procurement Business Package for SAP ERP and SAP SRM. This business package provides a single point of entry to all purchasing-related activities, regardless of the system in which the individual activities need to be performed. It features:

    • A shared and harmonized set of operative and strategic purchasing roles that can be used in a multisystem landscape

    • Unified POWER lists that display ERP and SRM business objects together on one screen

    • A cross-system search that allows you to search for purchasing documents in both systems

    The common business package brings together different applications with different UI approaches. It eliminates the need for users to know which activities are performed in which system, and it provides them with a system-independent overview of their individual tasks and activities. This results in less user training and greater user productivity. The flexible role concept of the business package also means that it can be easily adapted to customer- and user-specific needs.

    For more information about the common business package, see SAP Library for SAP Supplier Relationship Management on SAP Help Portal at published on SAP site.

  • Enhanced Buyer role in SAP ERP

    This business function offers a new version of the Buyer role that has been adapted to the new functions for contract and sourcing integration.

    For more information, see Business Package for Buyer 1.4.

  • Connection Embedded Search

    With this business function, you can use the faster, more efficient Embedded Search to search for the following purchasing documents:

    • Purchase orders

    • Purchase requisitions

    • Contracts

    • Goods receipts

    • Service entry sheets

    • Request for quotations

    • Scheduling agreements

    For more information about Embedded Search, see Search.

Central Contract Leverage for Source of Supply Determination

The new Procurement Business Package for SAP ERP and SAP SRM enables the central contract created in SAP SRM to be used as source of supply directly in SAP ERP. This feature allows you to:

  • Send central contract data from SAP SRM to SAP ERP

  • Search for the central contract as a source of supply in SAP ERP

  • Assign the central contract as a source of supply to the ERP purchase requisition and the ERP purchase order

  • Retrieve the latest pricing information from SAP SRM when a purchase order is created based on a central contract

  • Update the central contract in SAP SRM when the purchase order in SAP ERP is saved or posted

These features ensure contract compliance across the company and the risk of using replicated and outdated contracts is minimized. By using the contract hierarchy concept, better prices and conditions are used.

For more information, see Central Contract (SRM Integration).

Manual Sourcing

The new business function enables the Buyer to use different types of manual sourcing in SAP SRM to better control their procurement processes. The following functions are available:

  • Creation of RFx from ERP purchase requisition

    This allows you to bundle your purchase requisitions and create an RFx directly in SAP SRM and sent it to different suppliers.

  • Central source of supply processing

    The user interface for the Collective Processing of Purchase Requisitions Web application has been enhanced, allowing you to bundle purchase requisitions from different areas and send them to SRM for centralized sourcing.

The direct connection between the purchase requisition and the central follow-on document provides a high level of transparency in the purchasing process. You can now view the current status of your request at all times and make changes such as quantity adjustments or item deletions, for example.

Service Procurement

This business function offers an enhanced purchasing process in ERP that enables purchase requisitions with a hierarchical service line structure to be transferred to SAP SRM for sourcing. The enhanced process supports advanced sourcing capabilities such as sourcing rules and RFx as well as back-end contracts, increasing the efficiency of the procurement process. In addition, it enables supplier collaboration by integrating Materials Management in SAP ERP and SAP Supplier Self-Services in SAP SRM. It uses enterprise service-oriented architecture (enterprise SOA) to create an end-to-end process for external procurement, resulting in increased transparency and compliance throughout the procurement process and simplifying the integration of third-party tools.