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 Collection Management


As of enhancement package 7, SP 08 for SAP ECC 6.0, functions are available that simplify the blocking and deletion of personal data by using SAP Information Lifecycle Management (ILM).

Technical Details

Product Feature


Country Dependency

Valid for all countries

Software Component Version


Application Component



SAP Enhancement Package 7 (SP08) for SAP ECC 6.0

Effects on Existing Data

These functions enable you to use the SAP Information Lifecycle Management (ILM) component to support the deletion of personal data and to control the deletion and blocking of business partner master data. Personal data collected in business partner master data can be blocked as soon as business activities for which this data is needed are completed and the residence time for this data has elapsed; after this time, only users who are assigned additional authorizations can access this data. After the retention period for data expires, personal data can be destroyed completely so that it can no longer be retrieved. Retention periods must be defined in the customer system.

When a business partner is blocked, access to collection management specific records pertaining to the blocker business partner is restricted. You cannot create, view or process a worklist for a blocked business partner. Contact person details used in creating the customer contact is checked for its blocking indicator. The contact person and the details pertaining to the blocked customer are masked. The contact person details can be deleted using the contact deletion report. The master data of the collection management can be deleted using the business partner archiving object, CA_BUPA.

Effects on Customizing

To use SAP Information Lifecycle Management (ILM) to simplify the deletion of application-specific personal data:

  • Activate the business function Information Lifecycle Management (ILM).

  • Make the necessary Customizing settings related to SAP Information Lifecycle Management (ILM) in Customizing for Start of the navigation path SAP NetWeaver Next navigation step Application Server Next navigation step Basis Services Next navigation step Information Lifecycle Management. End of the navigation path

  • Run transaction IRMPOL and maintain the required retention policies for the ILM objects of the application.

More Information

  • SAP Library for Data Protection under Start of the navigation path SAP ERP Next navigation step SAP ERP Cross-Application Functions Next navigation step Cross-Application Components Next navigation step Data Protection Next navigation step Deletion of Customer Master Data and Deletion of Vendor Master Data. End of the navigation path.

  • SAP Library for Collection Management under Start of the navigation path SAP ERP Central Component Next navigation step Accounting Next navigation step SAP Financial Supply Chain Management (FIN_FSCM) Next navigation step Collections Management. End of the navigation path.