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 New Asset Accounting: Migration and Customizing

 

In SAP Accounting powered by SAP HANA only new Asset Accounting is available. There are several preparatory steps before you migrate from classic Asset Accounting to new Asset Accounting: the migration of charts of depreciation and also new Customizing settings.

There are two possible starting situations: either you are migrating from classic Asset Accounting or you have already activated the business function FI-AA, Parallel Valuation (FIN_AA_PARALLEL_VAL in SAP enhancement package 7 for SAP ERP 6.0. Depending on which applies for you, the migration to SAP Accounting powered by SAP HANA involves a different number of steps.

If you are also migrating from classic General Ledger Accounting to new General Ledger Accounting, then there are additional steps that are explained separately in the following.

All of the steps relevant for the migration are displayed in an overview below.

Application Customizing for new Asset Accounting can mainly be differentiated from classic Asset Accounting in the following areas:

  • Settings for depreciation areas

  • Settings for posted transactions using integration

  • Settings for transaction types

Settings in Customizing

To be able to use new Asset Accounting, you have to follow the steps below:

You can find more details in the Implementation Guide under Start of the navigation path Financial Accounting (New) Next navigation step Asset Accounting (New) Next navigation step Migration: Asset Accounting (New) Next navigation step Prepare New Asset Accounting End of the navigation path.

Check prerequisites before migrating to SAP Accounting powered by SAP HANA

Before you import the SAP Simple Finance Add-on for SAP Business Suite powered by SAP HANA into your system, you have to follow these steps if you have been using classic Asset Accounting.

  1. Check prerequisite for using SAP Accounting powered by SAP HANA with new Asset Accounting:

    Import report RASFIN_MIGR_PRECHECK that is provided with SAP note 1939592Information published on SAP site and execute this report. For more information, see the documentation for the report.

  2. Perform a complete period-end closing in Asset Accounting in your system. Ensure that there are no update terminations from direct postings in the system.

Migrating Customizing with charts of depreciation to new Asset Accounting

Note Note

If you are already using new Asset Accounting with the ledger approach (business function FI-AA, Parallel Valuation (FIN_AA_PARALLEL_VAL) from SAP enhancement package 7 for SAP ERP 6.0 SP02, then steps 2, 3a, 3b and 3c are nonetheless mandatory.

End of the note.

  1. Lock the system to posting in Asset Accounting.

  2. After you import the SAP Simple Finance Add-on, the system shows the new IMG structure Asset Accounting (New) in the SAP Reference IMG under Financial Accounting (New). You use the new IMG structure Asset Accounting (New) to set up and prepare the Customizing for new Asset Accounting in the client.

  3. Start migration for new Asset Accounting (Customizing activity Migration for New Asset Accounting):

    1. For each valuation that is managed in the chart of depreciation, you have to check the existing accounting principles and create new ones, if necessary (in Customizing under Start of the navigation path Financial Accounting (New) Next navigation step Financial Accounting Global Settings (New) Next navigation step Ledgers Next navigation step Parallel Accounting Next navigation step Define Accounting Principles End of the navigation path.

    2. The following applies to the ledger approach: For each valuation that is managed in the chart of depreciation, assign the accounting principles to ledger groups (in Customizing under Start of the navigation path Financial Accounting (New) Next navigation step Financial Accounting Global Settings (New) Next navigation step Ledgers Next navigation step Parallel Accounting Next navigation step Assign Accounting Principle to Ledger Groups) End of the navigation path.

      The following applies for the accounts approach: For each parallel valuation that is managed in the chart of depreciation, the migration report generates a ledger group for the leading ledger. For each valuation, the (generated) accounting principle has to be assigned to the ledger group. If you want to have the system generate the necessary ledger groups, then execute the migration report before you perform this activity.

      The other option is for you to create the ledger groups manually for the leading ledger.

    3. Convert charts of accounts, so that they meet the requirements of new Asset Accounting in SAP Accounting powered by SAP HANA 1.0 (Customizing activity Migrate Charts of Depreciation).

      During this step, the system also determines whether the chart of depreciation relates to the ledger approach or the accounts approach. Therefore, this step is absolutely mandatory, even if new Asset Accounting was active in your system.

  4. Check conversions made to the chart of depreciation. This concerns the following activities:

    • For the depreciation areas, the indicator for posting to the general ledger was adjusted as needed (Customizing activity Start of the navigation path Integration with General Ledger Accounting Next navigation step Define How Depreciation Areas Post to General Ledger) End of the navigation path.

    • An accounting principle (and ledger group) was assigned to all depreciation areas (Customizing activity Start of the navigation path Integration with General Ledger Accounting Next navigation step Define How Depreciation Areas Post to General Ledger) End of the navigation path.

    • Check and adjust (if necessary) the names of accounting principles (Customizing activity under Start of the navigation path Financial Accounting (New) Next navigation step Financial Accounting Global Settings (New) Next navigation step Ledgers Next navigation step Parallel Accounting Next navigation step Define Accounting Principles) End of the navigation path.

    • Check and adjust (if necessary) the names of the ledger groups (Customizing activity under Start of the navigation path Financial Accounting (New) Next navigation step Financial Accounting Global Settings (New) Next navigation step Ledgers Next navigation step Ledger Next navigation step Define Ledger Groups End of the navigation path).

    • The transfer of APC values was adjusted as needed (Customizing activity Start of the navigation path Valuation Next navigation step Depreciation Areas Next navigation step Specify Transfer of APC Values) End of the navigation path.

    • The transfer of depreciation terms was adjusted as needed (Customizing activity Start of the navigation path Valuation Next navigation step Depreciation Areas Next navigation step Specify Transfer of Depreciation Terms) End of the navigation path.

    If it is not possible to migrate the chart of depreciation automatically, or you want to migrate it manually, then you can make the conversion manually. (To do so, perform the substeps outlined above.)

  5. Manual steps: Make the Customizing settings (application Customizing) for new Asset Accounting (Customizing activity under Start of the navigation path Migration: Asset Accounting (New) Next navigation step Migration for New Asset Accounting Next navigation step Perform Additional Manual Activities) End of the navigation path

  6. Execute Customizing activity Check Prerequisites for Activating Asset Accounting (New)

  7. Activate the Customizing switch (Customizing activity Activate New Asset Accounting)

  8. In the production system:

    1. Lock the production system for postings.

    2. Check prerequisites, see section "Check Prerequisites for Changing to SAP Accounting powered by SAP HANA"

  9. Import the new Customizing settings into your production system.

  10. Check in the production system whether the transport successfully imported the activated Customizing switch.

  11. Unlock the production system for postings.

About 2) Start migration/conversion for new Asset Accounting: define depreciation areas.

An accounting principle (and ledger group) are assigned to each depreciation area, even to the non-posting depreciation areas. The following applies for each set of depreciation areas, to which the same accounting principle is assigned (that is, for each valuation):

  • Ledger approach: Only one depreciation area is allowed to manage acquisition and production costs (APC) and at the same time have the Area Posts in Realtime indicator set for it. This applies both for the leading valuation and for parallel valuations.

  • Accounts approach: Only one depreciation area is allowed to manage acquisition and production costs (APC) and (1) have the Area Posts in Realtime indicator set for the leading valuation or (2) have the Area Posts APC in Realtime and Depreciation indicator set for parallel valuations (or instead Area Posts APC Periodically and Depreciation).

The asset values are updated at the full value in accordance with the relevant accounting principle. For each accounting principle, this results in a complete and independent view of the asset values with the respective valuation. An additional derived depreciation area for each accounting principle (and currency and valuation), that is, a delta area, is no longer required for a parallel valuation of asset balances.

About 3) Manual steps: Make the Customizing settings (application Customizing) for new Asset Accounting.

You make the Customizing settings for new Asset Accounting in Customizing under Start of the navigation path Financial Accounting (New) Next navigation step Asset Accounting (New) End of the navigation path. The settings apply in the given client.

If you have already been using new General Ledger Accounting with classic Asset Accounting, then you only have to make settings for the new and changed functions. These include:

  1. Define depreciation area for quantity update (if necessary)

  2. Define technical clearing account for acquisitions (mandatory, if posted using integration).

  3. Specify alternative document type for accounting-principle-specific documents (if posted using integration and document splitting is active).

  4. Clearing account for non-integrated asset acquisitions: Create new clearing accounts or convert existing clearing accounts (mandatory, if the asset acquisitions are being posted as non-integrated).

  5. Check transaction types (mandatory).

  6. Check, and if necessary adapt, revenue distribution for asset acquisition (by net book value or APC).

  7. Retirement posting with net book value: Restriction to specific depreciation areas (mandatory, if you are using this posting logic)

  8. The following applies in addition for the accounts approach: For depreciation areas that represent the parallel valuation, you have to enter reconciliation accounts for the acquisition and production costs (APC) and accumulated depreciation accounts.

For details about these activities, see the Implementation Guide for Asset Accounting (New) under Start of the navigation path Migration: Asset Accounting (New) Next navigation step Migration for New Asset Accounting Next navigation step Perform Additional Manual Activities End of the navigation path.

If you were using classic General Ledger Accounting with classic Asset Accounting, you have to perform the following steps so that the integration between Asset Accounting and new General Ledger Accounting is implemented fully:

  1. Specify addition account assignment objects that are relevant when posting an asset transaction. This applies both for APC postings as well as for the depreciation run.

  2. Check document splitting (in Customizing for General Ledger Accounting (New))

  3. Define post-capitalization of discounts on assets (in Customizing for General Ledger Accounting (New)).

Effects on Existing Data

See the corresponding section in the central release note for new Asset Accounting New Asset Accounting: Ledger Approach and Accounts Approach.

More Information

For more information, see: