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 PSCD, Collections Management and Credit Clearing

 

Technical Data

Technical Name of Business Function

PSCD_COLLECTIONS_MANAGEMENT_2

Type of Business Function

Industry Business Function

Available As Of

SAP Enhancement Package 5 for SAP ERP 6.0

Technical Usage

Public Sector Accounting

Application Component

Public Sector Contract Accounts Receivable and Payable (IS-PS-CA)

Directly Dependent Business Function Requiring Activation in Addition

PSCD, Collections & Correspondence Management (PSCD_COLLECTIONS_MANAGEMENT_1)

Using this business function you can take advantage of extended functions of Contract Accounts Receivable and Payable (FI-CA). You can use these functions to:

  • Improve performance during reconciliation of Contract Accounts Receivable and Payable (FI-CA) with the general ledger

  • Increase the transparency of your financial accounting data

  • Enhance tracking and transparency in your collections processes

  • Use the integration to Sales and Distribution (SD)

    If you create billing documents in Sales and Distribution (SD) but then transfer them to Contract Accounts Receivable and Payable (FI-CA) for further processing, you can use this business function to process the SD billing documents directly in Invoicing in Contract Accounts Receivable and Payable. This business function provides a more direct and simplified integration between Sales and Distribution (SD) and invoicing in Contract Accounts Receivable and Payable than was available previously.

    By providing direct reconciliation between invoicing in FI-CA and Sales and Distribution, this business function increases the transparency of your financial accounting data.

  • Use the following invoicing enhancements:

    By entering a billing cycle at the level of the contract account, you can control the frequency with which your customers are billed. This enables you to ensure that your customers always receive their bills with the frequency that was agreed contractually.

    In addition, with this business function, you can determine individual discounts and charges for the contract account of a customer during invoicing. All items of the invoice are able to be used as the basis for the discount or charge. The discount or charge key is assigned at the level of the contract account, which ensures that you can assign this type of discount or charge individually for each customer.

Prerequisites

  • You have installed the following components as of the specified version (or higher):

    Type of Component

    Component

    Is Needed Only for the Following Features

    Software Component

    IS-PS-CA 605

    EA-APPL 605

    SAP_APPL 605

    FI-CA 6.05

    Portal Content

    Business Package for Tax Officer 1.51

    Business Intelligence content

    Release SAP NetWeaver 7.0 BI Content 7.05

    Analysis of promise to pay in Business Intelligence (BI)

    XI Content

    Software component version 605, namespace http://sap.com/xi/FICA/Global2, and http://sap.com/xi/FICA/Global

    External cash desk services

    Promise to pay

  • You are using the industry component Public Sector Contract Accounts Receivable and Payable (IS-PS-CA).

  • The business function set Public Services (PUBLIC_SERVICES), as well as the business functions PSCD, Collections and Correspondence Management (PSCD_COLLECTIONS_MANAGEMENT_1), PSCD, Collections Management (PSCD_COLLECTIONS_MANAGEMENT), Collection and Disbursement (PSCD) and PSCD Customizing and Settings (PSCD_SETTINGS) are active.

  • You configured the processes that you want to use in Contract Accounts Receivable and Payable in Customizing. For more information about the system settings required for this business function, see the release notes for the functions. From these release notes, you can access the main release note for this business function.

  • To be able to use the SD integration, you also have to make the settings described below in Customizing for Contract Accounts Receivable and Payable.

    • You made specifications for the transfer to invoicing (under Start of the navigation path Integration Next navigation step Sales and Distribution Next navigation step Define Posting to FI-CA for Customer Account Groups End of the navigation path and under Define Settings for Transfer to Invoicing).

      As an alternative, you can make these settings in Customizing for Sales and Distribution under Start of the navigation path Billing Next navigation step Billing Documents Next navigation step Integration with Contract Accounts Receivable and Payable (FI-CA) End of the navigation path.

    • You made specifications for the derivation of control values from SD billing documents under Start of the navigation path Integration Next navigation step Invoicing in Contract Accounts Receivable and Payable Next navigation step Transfer of SD Billing Documents Next navigation step Derive Main/Sub-Transaction from SD Information End of the navigation path and Derive Document Type from SD Billing Doc Data.

Features

Master Data
  • If you are using SAP Customer Relationship Management (CRM), you can replicate and synchronize business partners in FI-CA and SD customers between the CRM system and the ERP system.

  • In special cases, you can make account assignment to contracts. When you do so, the Subapplication field controls whether the Reference Specifications from Contract field accepts real estate contracts from Flexible Real Estate Management (RE-FX) or contracts from Sales and Distribution (SD).

  • We deliver a new program in Contract Accounts Receivable and Payable for transferring master data and the related transaction data at the same time. For more information, see Transfer of Master Data and Transaction Data.

Processing Items
  • If you navigate from the account balance to the mass change of items, you have the option of copying the selection of items from the account balance.

  • During clearing processing of open items, you can scroll horizontally through the fields of the display variant within the variable display area.

  • When transferring to another contract account, you can include open business partner items and requests.

Tax

In addition to the existing option of posting withholding tax for vendor invoices at the time of payment, you now have the option of posting withholding tax with the invoice.

Receivables Management
  • In the dunning proposal run, you can use preselections for master data in order to select business partners or contract accounts.

  • In Collections Management, you can record BRF traces and therefore be in a position to interpret decisions of the Business Rules Framework (BRF).

  • For managing worklists in Collections Management, you can use the SAP IC WebClient business role FICACM. In addition to the functions of the GUI transaction for managing worklists, you can move work items between lists and remove them from processing. You can also get an overview of the distribution of work items to individual organizational units.

  • At the master data level (contract account, contract account group, contract, contract group), once the challenger collection strategy has proven to be more successful in a champion-challenger analysis, you can update the collection strategy. In doing so, you can either explicitly enter the new strategy that replaces the collection strategy entered in the master data, or you can enter a test series that the run then uses to replace the collection strategy.

  • In credit processing, you can process multiple credits in one step (for example, payment or write-off).

  • When creating an installment plan, you can specify the priority with which original items of the installment plan are cleared when payments are received.

Payments
  • In the area of External Cash Desk Services, you can process reversals of cash desk closings using the enterprise service CashPointClosingDocumentERPCancelNotification_In.

  • In the cash desk and the cash journal, you can select payment documents for reversal using any date, today's date, an entry period, or the number of the payment document. In addition, you can reverse the following: multiple documents at the same time in one step, mixed payments (part check, part cash), and payments in already closed payment lots. You can display reversed payments in the account balance and in the historical data of the cash journal.

Integration with General Ledger Accounting

Before the transfer to the general ledger, you can aggregate multiple reconciliation keys under one reconciliation key, and thereby achieve an improved overview in the general ledger.

Integration with SAP Credit Management

You can use Contract Accounts Receivable and Payable and SAP Credit Management in a single or multiple system landscape without an XI server.

Using the mass activity Transfer of Credit Data, you can transfer key figures for business partners with negative payment behavior from Contract Accounts Receivable and Payable to SAP Credit Management. To do so, you use the asynchronous service CreditPaymentBehaviourSummaryNotification_Out.

In addition, after the end of a month, you can update the FI-CA credit score of business partners that is weighted monthly, and designate it as Changed for the periodic replication with SAP Credit Management.

Integration with Funds Management

You can use the budget period as a new account assignment element in the business partner and general ledger items.

If cash flow reporting is implemented in the general ledger you can periodically analyze cash flows based on their origins. For more information, see Integration with Cash Flow Reporting.

Integration with Business Intelligence

For reporting in Business Intelligence (BI), you can extract promises to pay from the system.

External Tax Systems

You can update external tax systems, such as VERTEX, TAXWARE or SABRIX, in parallel using a mass activity.

Closing Preparation

You can display open but not yet due items according to their due date, and post reclassifications for these items during closing preparation.

Enterprise Services

For data in information container categories that you transfer using XI messages, you can also send this data using Web Services Reliable Messaging (WSRM) for asynchronous enterprise services.

You can use new enterprise services for the business objects Cash Point and Promise to Pay.

Processing SD Billing Documents in Contract Accounts Receivable and Payable

You can process billing documents, which were created in Sales and Distribution (SD), directly in invoicing in Contract Accounts Receivable and Payable (FI-CA), without having to create FI-CA sample documents. The SD billing documents are integrated in the invoicing document for invoice display, and are posted in Contract Accounts Receivable and Payable. You can use all central functions of invoicing in FI-CA on the items that were created for the SD billing documents.

There is a report you can use for reconciling FI-CA documents and SD billing documents. On the SAP Easy Access screen for Contract Accounts Receivable and Payable, choose Start of the navigation path Periodic Processing Next navigation step Reconciliation of Documents with Source Data Next navigation step Reconciliation with SD Billing Documents End of the navigation path. (For more information, see the report documentation.)

Cancellation of Installment Plans

You can have the system automatically set all installments of an installment plan, which are not yet due, to the same due date as the invoice. This cancels the installment plan.

Write-Off of Receivables and Credits in Invoicing

You can write off receivables in invoicing. Typical reasons for write-off are that you are certain the business partner will not pay the receivable, or the costs of collection exceed the amount due. In the same way, you can write off credits that you cannot pay out to customers.

Discount at Invoice Level

In invoicing in Contract Accounts Receivable and Payable, you can now make charges and grant discounts individually at the contract account level. In addition, you can define block discounts, that means discounts for which the discount applied for the given base amount is dependent on the given interval.

Billing Cycle

Along with the scheduling that controls the date of execution of billing and invoicing, you can use billing cycles, which you define in Customizing and enter in the contract accounts of your business partners, to specify the frequency of invoicing. You can combine the control of the billing period with scheduling by making Customizing settings that synchronize the dates of execution with the billing cycle. For example, you can bill on a daily basis and invoice at the end of each period.