Down Payment and Down Payment Request

Use

You can use this function at header and item level in a purchase order, to define down payment categories, down payment amounts, and down payment percentages with due dates.

Note Note

The term down payment is also used here as a synonym for the down payment request, because this function in the purchase order supplies the default values for both processes.

End of the note.

Note Note

This function is only available in the single-screen transactions (ME21N, ME22N, and ME23N).

End of the note.

Integration

You can clear down payments made in either logistics invoice verification or financial accounting:

If you perform down payment clearing in logistics invoice verification, when you enter an incoming invoice for a purchase order, the system proposes all down payments that have been posted with reference to the purchase order and that are not yet completely cleared, for down payment clearing. The system posts the down payment clearing document together with the invoice document.
If you want to clear down payments in financial accounting instead of logistics invoice verification, the down payment clearing is posted with reference to the purchase order and the invoices already posted. During the payment run, the system offsets the down payment made against the invoices.

Features

The following down payment categories are available in the standard system:

Mandatory down payment

If a down payment is required by law, you use this down payment category. For example, it may be required by law that a down payment must be made as of a certain purchase order value.
Voluntary down payment

If a down payment is not required by law, but a down payment is still to be made, you use this down payment category.
Down payment not active

If you explicitly want no down payment data to be recorded, you use this down payment category.

If you create down payments with transaction FPDP_CREATE or from the report Down-Payment Monitoring for PO (transaction ME2DP), the system transfers the down payment data of mandatory and voluntary down payments for each item to financial accounting. If down payment is not active (at header or item level), the system does not transfer any down payment data.

Depending on the contractual agreement with your vendor, you can select a suitable down payment category in the system. If you define in the purchase order that down payments are made, you enter the amount or a percentage and a due date.

Note Note

You can use the Business Add-In Enhancement for Processing the Purchase Order to define the purchase order value as of which down payments are mandatory.

End of the note.