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 Materials Management - Enhancements in Procurement

 

Technical Data

Technical Name of Business Function

LOG_MM_CI_3

Type of Business Function

Enterprise Business Function

Available From

SAP Enhancement Package 5 for SAP ERP 6.0

Technical Usage

Central Applications

Application Component

Materials Management - Purchasing (MM-PUR)

Directly Dependent Business Function Requiring Activation in Addition

You can use this business function to structure your procurement of materials and services more efficiently, and optimize the procurement process between SAP ERP and SAP SRM.

For example, you can reduce data entry for purchase requisitions and purchase orders using public templates, or you can perform sourcing for outline agreement acquisitions with a report.

Other new functions support more flexible processes in procurement and allow you to park and hold purchasing documents and service documents, enter invoices with reference to contracts, and make changes to the transportation or loading group in the purchase order.

The extended document flow for MM and SD documents and the option of storing blocking reasons for blocked purchase orders mean that you have faster access to information relevant for the decision-making process.

Integration

The following functions of the business function Materials Management - Enhancements in Procurement (LOG_MM_CI_3) are also available in other business functions:

  • You can also activate MDM catalog integration for maintenance orders using the business function Enterprise Asset Management Part 4 (LOG_EAM_CI_4).

  • You can activate MDM catalog integration for purchase requisitions and purchase orders using the business function Procurement - SAP SRM Integration 2 (LOG_MM_P2PSE_2).

  • You can also activate a selection option in the enhanced results list for automatic load building with the business function Retail, Usability (ISR_APPL_USABILITY).

  • The park and hold and invoices with contract reference functions can be integrated into Contract Management in SAP SRM if you also activate the business function Procurement - SAP SRM Integration 2 (LOG_MM_P2PSE_2).

For more information, see the relevant business functions.

Prerequisites

You have installed the following components as of the version mentioned:

Type of Component

Component

Is Needed Only for the Following Features

Software Component

SAP_APPL 605

Features

Park and Hold in Service Procurement

You use the park and hold function to provisionally save incomplete purchasing documents for final processing at a later date (park purchase requisitions and purchase orders; hold incorrect purchase requisitions). This function is available both for purchasing documents that you create in SAP ERP, and for purchasing documents you create in an SAP SRM service procurement scenario and then transport to SAP ERP.

Using Public Templates in Purchase Requisitions and Purchase Orders

You can create purchase requisitions and purchase orders more efficiently and reduce the effort involved in data entry. Use user-specific templates or public templates that are available for all users.

From the templates you create, you can copy either header and item data or only item data to a purchasing document.

For more information about using templates, see Creation of Purchase Requisitions and Purchase Orders from a Template.

Entering of Blocking Reasons in Purchase Orders

In the item detail data for a purchase order, you can specify why you are blocking an order item. You define the relevant blocking reasons with language-dependent texts in Customizing for Materials Management. They are then provided on the Purchase Order History tab page as a dropdown list, and you can choose a suitable blocking reason when you block a purchase order. You also define in Customizing whether the text for a blocking reason ID can only be copied unchanged, or whether you can overwrite the text with your own reason. If you overwrite the text for a blocking reason ID in the purchase order, you lose the language dependency.

For more information about using blocking reasons, see Blocking a Purchase Order with a Blocking Reason.

Changing the Transportation Group and Loading Group in the Purchase Order

When you create, change, and release a purchase order, you can change the values for transportation group and loading group that are taken from the purchase order. The input help for the Trans. Group and LoadingGrp fields (on the Shipping tab page) displays all the valid values you have defined in Customizing for Shipping. From these values, you can select a suitable transportation group and loading group for your purchase order item.

Source Assignment for Outline Agreement Requisitions

In the Assign Source of Supply to Requisitions (ME56) and Assign and Process Purchase Requisitions (ME57) reports, you can also display outline agreement requisitions for sourcing and subsequently process them using the assignment list. There are various options for selection in this case. This allows you to select outline agreement requisitions in addition to other purchase requisitions, or only display outline requisition agreements in the results list that are not assigned a supplying plant. You can also select individual outline agreement requisitions.

Extended Document Flow in MM and SD Documents

In the item overview for purchase requisitions, purchase orders, inbound deliveries, and outbound deliveries, you have extended options for accessing all the relevant purchasing and sales documents. You can use the Extended Document Flow pushbutton, for example, to display the sales documents related to a purchase requisition or purchase order item, or the purchasing documents for delivery items.

Invoices with Contract Reference

You can use this function to optimize procurement processes for unplanned services and increase the transparency of contract usage, with the aim of ensuring lower procurement prices in the long term. You can create invoices with reference to contracts as follows:

  • You can create invoices with a direct reference to an ERP contract or SRM central contract.

  • You can create invoices with reference to a limit PO item that contains a reference to a contract.

  • You can create invoices with a reference to a limit PO item without a contract reference, with the option of referencing a contract during invoice verification.

For more information about using invoices with contract references, see Contract Handling for Invoices.

MDM Catalog Integration for Service Procurement

The function harmonizes the service procurement process between SAP ERP and SAP SRM and makes it easier to use. Now, the MDM catalog for services with hierarchical structures is available as a central source of purchasing information.

  • This enables you to copy service structures with hierarchies from the MDM catalog to purchase orders, purchase requisitions, and maintenance orders.

  • You can use service structures from an MDM catalog, which can consist of a structure of up to five item levels.

  • You can copy individual service items or whole service structures from the MDM catalog to purchasing documents.

  • You can also transfer purchasing data from SAP ERP to SAP SRM to the MDM catalog.

Single Processing of Purchase Requisition (Portal Role Buyer)

Using this Web Dynpro application (Business Package for Buyer 1.5), you can also create, edit, or display purchase requisitions with service items and limit items. The application enables you to enter the following information and details:

  • Service specifications of items with category service

  • Long text for the service specifications

  • Information about the account assignment for items with category service and limit

  • Information about the limits for items with category service and limit

  • Long text in the header note of the purchase requisition and for the purchase requisition items