MRO Subcontracting in Outbound Deliveries

Use

You can create an outbound delivery for issuing components to the subcontractor. You have to create the outbound delivery in the Subcontracting Monitor. All items from the component level of the purchase order item are taken into the outbound delivery. You can transfer the main component and the consumables to the subcontractor with one or more outbound deliveries. Each outbound delivery has one transfer posting.

Features

When you create an outbound delivery for a purchase order in the Subcontracting Monitor using the Delivery for PO function, the Create Delivery popup appears and you can maintain the following data:
- Serial numbers - the system only proposes serial numbers that you have not already used.
  
  If the main component of the purchase order item (part to be repaired) is serialized and the serial number has been assigned to the purchase order item, during the delivery creation the system automatically picks the serial number from the purchase order item and assigns it to the appropriate delivery item. The storage location must be the same for the purchase order item and the serial number. If at some point the storage location was changed for the purchase order item, the serial number which still has the old number will not be proposed.
  
  If the part is managed with batches or has a split valuation, the batch or valuation type on the delivery item proposed from the purchase order components must be the same as the batch or valuation type of the serial number. During delivery creation in the subcontracting monitor, the system proposes the batch or valuation type from the purchase order component data. You have to check this proposal to ensure that it meets your requirements.
- Quantities – only remaining quantities are proposed. You can make changes to these quantities in the case of:
  - Unplanned additional delivery of consumables
    
    The purchase order for external repair is created with the component to be repaired and additional consumables. The outbound delivery is created and goods are supplied to the subcontractor. During the repair process, the subcontractor requires additional consumables and informs the MRO provider, who decides to send the required additional components to the subcontractor by adding additional consumables to the component list of the purchase order. The outbound delivery for the additional components must be created now and the components must be supplied to the subcontractor.
  - Planned pre-delivery of consumables
    
    The MRO provider has an agreement with the subcontractor to send consumable parts before the components to be repaired. The components of the purchase order contain both materials, but it is planned to have two outbound deliveries, the first one with the consumable material, the second one with the material to be repaired.
  - Unplanned multiple delivery of partial quantities
    
    The purchase order for external repair is created with a quantity greater than one for the main component and/or consumables. The MRO provider can send only a partial quantity of these components to the subcontractor. This partial delivery was not planned. The MRO provider creates an outbound delivery for the partial quantity and sends it to the subcontractor. When the remaining parts are available to send to the subcontractor, the MRO provider must create an additional outbound delivery for these components, and send these components for repair.
- Storage location
- Batch (if batch-managed)
- Valuation type
  
  The popup also has a status column to inform you if there is any missing relevant information.

Prerequisites

In Customizing, you create the outbound delivery with type LB – Subcontracting or your own equivalent and you reference the subcontract purchase order.
In Customizing, you create the delivery items with item category LBN – Material provided item or your own equivalent.

Activities

In the subcontracting monitor ( ADSUBCON ):

When there are serial numbers assigned to purchase order items, the system retrieves the serial number information from the purchase order. In a column in the Create Delivery popup, you see the status of serial number assignment. You choose the Maintain serial number icon to see a list of available serial numbers. You can then delete any unwanted serial numbers from the list. If the quantities in the delivery match the number of serial numbers you can create a delivery and the status is green. If there are more serialization numbers than the quantity in the purchase order, for example, because you have reduced the quantity, the status is red and the Create Delivery button is grayed out.
To assign serial numbers of consumables to the delivery document you can:
- Enter the serial numbers in the delivery document.
- Choose the Maintain Serial Numbers button on the Create Delivery popup and enter the serial numbers.
During delivery creation in the subcontracting monitor, the system proposes the batch or valuation type from the serial number stock data. You have to check this proposal to ensure that it meets your requirements. When creating the outbound delivery in the subcontracting monitor, you cannot use batch split.
To change the batch in the delivery item you must:
- Delete the serial number from the delivery item
- Change the batch or valuation type
- Reassign the serial number
After the outbound delivery has been created, the system updates the purchase order history with the delivery number.
In the outbound delivery (transaction code VL02N ), you pick the goods and post the transfer posting via the outbound delivery. You cannot post the transfer posting in the subcontracting monitor.
From the subcontracting monitor, you can access the delivery in change mode. This allows you to post the goods issue.