Vendor Confirmations
In Purchasing, the term Confirmation is an umbrella term for various kinds of information provided by a vendor to a customer with regard to ordered goods.
Possible types of confirmation include the following:
Order acknowledgments
Loading or transport confirmations
Shipping notifications. (Note that shipping notifications may also be referred to by a number of other names, including "advice (note)", "advice of dispatch", "ship notice", and "advance(d) shipping notice" ("ASN").)
A further form of confirmation frequently used in Purchasing is the Inbound Delivery , which is created on the basis of an incoming shipping notification. The shipping notification represents a vendor’s confirmation to a purchasing organization of a delivery date for a certain quantity of ordered materials (or the date of performance of ordered services).
Structure
You can enter incoming vendor confirmations manually. Alternatively, you can receive them via EDI and have them processed automatically.
When working with vendor confirmations, you have the following options:
You can enter the order acknowledgment number if you simply wish to provide a basis for monitoring the receipt or non-receipt of acknowledgments.
You should enter the confirmed quantities and delivery dates if you wish to provide more detailed information in support of the purchasing, inventory management, and materials planning/control functions within your enterprise.