Room Roles

Definition

Room roles contain permissions for room-specific activities. They are valid for individual rooms and are assigned to the members of the respective room.

Use

In the room role, the access permissions for pages in the room or room part are defined. A room member can have more than one room role. Each room member has access to the pages in the room that his or her room roles allow.

Administration Role

In the room template, you can define exactly one of the room roles as an administration role.
The administration role influences the assignment of room roles to room members as follows:

·        Mandatory assignment in the room

When you create or maintain a room, the system checks whether the administration role is assigned to at least one room member.

·        Limited access to the room

Only a room member to whom the administration role is assigned can assign the administration role to other room members in the room member list.

Room members without the administration role who have access to room maintenance functions can assign the administration neither to themselves nor to other room members.  

Role Assignment When Adding a Room Part to the Room

When adding a room part to a room, you can assign the room roles for the room part and for the room to one another. The effect of this is that the room roles also contain the access permissions for the new room part.

Structure

For rooms, SAP delivers the standard room roles listed below.

The content administrator can change the standard room roles that are delivered and their page permissions in the room template.

Standard Room Role	Permission
Administrator	This standard room role can contain permission for maintenance functions in the room (for example, for maintaining the member list, the room attributes, and so on). It suits the room owner, however, you can also assign it to other room members. If this room role is explicitly defined as the administration role, it has the following effect: Only a member to whom this role is assigned can assign it to other members.
Member	This standard room role can contain permissions for pages with specific collaboration functions and services. You can configure it as the initial role that the system automatically assigns to every new member.