Creating and Editing Staff Assignments 

Use

For every organizational unit in your organizational structure you can create relevant staff assignments. First you must create positions which are to be allocated to established organizational units. A position is based on a job which describes it, this is an advantage of the organizational model which contains your organizational plan. This means that a position inherits the description of the task. This lowers your administrative costs. You only have to describe the position using tasks which are not inherited.

A position represents the concrete form of a job, it is for the most part occupied by a person and is assigned to an organizational unit (or more than one organizational unit), secretary in the marketing department for example. A position has a definite profile and can become vacant.

A job is a business segment which is defined by task and requirement. Jobs (secretary or programmer, for example) will only appear once in a company. You can create jobs when they are necessary for your organizational structure but do not yet exist in your job index. If you create a position first, the jobs which you have assigned to the position will be displayed. Simple Maintenance lets you create several jobs at once.

Holders are then assigned to positions. You use this feature to determine which person (employee) or user occupies a position. By assigning a position, users in Workflow can, directly or indirectly - by their relationship with employees - be determined as agents of work items. In Simple Maintenance you can identify positions as chief positions of an organizational unit.

You can create and edit staff assignments for organizational plans using Simple Maintenance in the Change Staff Assignments screen.