An expiry date can be specified for documents that have an information value that is limited in time. The documents are automatically deleted when this date is reached. By specifying an expiry date, you reduce the system load and your own clear-up work.

Shared folders and the outbox contain specifications regarding the retention period of the documents contained in them. If this retention period has expired, the document concerned is deleted from this folder even though the expiry date assigned to the document specifies a later point in time. The retention period in shared folders is maintained by a person responsible for folders. The retention period in the outbox is defined by an administrator in the shared office settings.