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Procedure documentationViewing and Updating Serial Numbers Based on Specific Serial Numbers Locate this document in the navigation structure

 

You can view and update the details of existing serial numbers subsequent to their definition in documents that include serial number-managed items. You can update serial number details in the following ways:

You can perform one or more of the following tasks based on a specific serial number:

  • View serial number information, including serial number status

  • Find serial numbers for serial number-managed items

  • Edit nonunique information for the item or serial number

  • Update unique serial number information

You perform the first three of these tasks in the Serial Number Details window and the fourth task in the Serial Number Management - Update window. For more information, see Serial Number Details Window and Serial Number Management - Update/Complete Window.

When you update the serial numbers in inventory documents, SAP Business One maintains a link between the document and its serial numbers, updates the defined serial numbers' inventory documents, and changes the status of the serial numbers to unavailable.

How the data is updated also depends on whether you selected one of the options in the Unique Serial Numbers by field on the Inventory tab in the General Settings window. For more information, see General Settings: Inventory Tab.

You can assign the same serial number to different items. This is because the validation for uniqueness is based on the combination of item code and serial number, and not just the serial number. However, if the serial number is defined as unique, you cannot assign the same serial number to the same item. For more information, see General Settings: Inventory Tab.

Procedure

To update serial numbers, without reference to a specific item, proceed as follows:

  1. Choose   Inventory   Item Management   Serial Numbers   Serial Number Details  .

    The Serial Number Details window appears.

    Note Note

    The Serial Number Details window includes fields identical to those displayed in the Automatic Serial Numbers Creation and the Serial Number Global Updates windows.

    End of the note.

  2. Enter your search criteria in one or several fields for the required serial number-managed item. The searchable fields are colored in yellow.

    You can limit your search to a specific serial number status, namely available or unavailable.

  3. Choose the Find button. A list of the serial numbers that match your search criteria appears in the List of Serial Numbers Master Data window.

  4. Select the serial number you want to display and choose the Choose button. The item appears in the Serial Number Details window.

  5. To edit data, modify the required fields.

    The data you can edit depends on whether you selected one of the options in the Unique Serial Numbers by field on the Inventory tab in the General Settings window. For more information, see General Settings: Inventory Tab.

    You can browse through existing serial numbers, using the icons in the toolbar:

    • First Data Record (First Data Record)

    • Previous Record (Previous Record)

    • Next Record (Next Record)

    • Last Data Record (Last Data Record)

  6. To save your changes, choose the Update button and the OK button.

More Information

Serial Number Details Window