Capitalization Credit Memo Window - SAP Documentation

Capitalization Credit Memo Window

Use this window to create capitalization credit memos for assets.

To open the window, from the SAP Business One Main Menu, choose Financials Fixed Assets Capitalization .

General Area Fields

Origin
Displays one of the following: AM – The abbreviation of the transaction type Capitalization Credit Memo. It indicates that the capitalization credit memo is manually created. PC – The abbreviation of the transaction type A/P Credit Memo. It indicates that the capitalization credit memo is automatically generated as a result of the creation of an A/P credit memo with fixed assets. CU – The abbreviation of the transaction type A/P Correction Invoice. It indicates that the capitalization credit memo is automatically generated as a result of the creation of an A/P correction invoice with fixed assets. When the capitalization credit memo is in Add mode, the field is blank.

Origin No.
Displays one of the following: If the capitalization credit memo is created manually, the field displays the document number according to the definition in the Document Numbering - Setup window. If the capitalization credit memo is automatically generated, the field displays the document number of the source A/P credit memo or A/P correction invoice document.

No.
Displays the document series and number according to the definition in the Document Numbering - Setup window.

Status
Displays one of the following: Posted – Indicates that the capitalization credit memo is created. Cancelled – Indicates that the capitalization credit memo is cancelled.

Posting Date
Specify the date on which the journal entry is posted.

Document Date
Specify the document date. By default, the document date is the same as the posting date.

Asset Value Date
Specify the date on which the assets' acquisition and production costs are reduced. By default, the date is the same as the posting date.

Cancellation Date
Note The field is available only if you have canceled the capitalization credit memo. If a capitalization credit memo is automatically generated upon the creation of an A/P credit memo, you must cancel the A/P credit memo in order to cancel the capitalization credit memo. In addition, if a capitalization credit memo is automatically generated upon the creation of an A/P correction invoice, you must create an A/P correction invoice reversal to cancel the capitalization credit memo. End of the note. Displays the cancellation date.

Depreciation Area
Select the deprecation area in which the reduction of the assets' acquisition and production costs applies. By default, * – All Areas is selected.

Reference
If required, specify any additional information about the capitalization credit memo.

Currency
From the dropdown list, select which currency (local, system, or foreign) you want to use for the credit memo. If you select foreign currency, specify the currency and the exchange rate.

Total
Displays the total amount of the document.

Contents Tab Fields

Asset No.
Specify the asset for which you want to reduce acquisition and production costs. You cannot select the same asset twice; otherwise, an error message appears.

Asset Description
You can select an asset by its asset description, as an alternative to its asset number.

G/L Account
Note The field is available only if you have selected a specific depreciation area instead of all areas in the Depreciation Area field. End of the note. Specify the clearing account for the acquisition and production costs of the fixed assets. By default, the Acquisition Clearing Account you have specified for the asset is displayed.

Total
Enter the amount that you want to reduce from the asset's acquisition and production costs.

Quantity
If the asset is planned for quantity maintenance, enter the quantity you want to reduce.

Remarks
If required, enter the remarks about the asset.

Accounting Tab Fields

Depreciation Area
Displays one of the following: If you have selected a specific depreciation area in the Depreciation Area field in the general area, the field displays this depreciation area. Only when this depreciation area is a Posting to G/L area can the system generate a journal entry. If you have selected * – All Areas in the Depreciation Area field in the general area, the field displays all Posting to G/L depreciation areas that are associated with the selected assets in this document. In this case, for each depreciation area, one journal entry is generated.

Journal Remark
If required, enter the remark about the journal entry generated in each depreciation area. By default, the journal remark is Capitalization Credit Memo.

Cancellation Journal Remark
Note The field is available only if you have canceled the capitalization credit memo. If a capitalization credit memo is automatically generated upon the creation of an A/P credit memo, you must cancel the A/P credit memo in order to cancel the capitalization credit memo. In addition, if a capitalization credit memo is automatically generated upon the creation of an A/P correction invoice, you must create an A/P correction invoice reversal to cancel the capitalization credit memo. End of the note. If required, enter the remark about the journal entry generated upon the cancellation of the capitalization credit memo.

More Information

Capitalization Credit Memo