Intrastat Declaration Wizard: Step 6 - Editing Transactional Data 
A transaction (document row) is collected for Intrastat declaration if it meets the following requirements:
The business partner is eligible for Intrastat declaration. For more information, see the business partner section of Configuring Business Partner and Item Intrastat Settings.
The item is eligible for Intrastat declaration. For more information, see the item section of Configuring Business Partner and Item Intrastat Settings.
The Ship to field on the Logistics tab of the business document meets the following requirements:
The field is not blank.
The address is in a EU country different from the declaration country.
For a sales document, the business partner is of the company type and the address has a federal tax ID with the appropriate country code. For example, if your ship-to address is in the UK, the federal tax ID must start with GB.
In the Transactions window, you can carry out the following activities:
For a new declaration or an open saved declaration, you can select/deselect transactions to include/not include them in the declaration; and you can edit many data, for example, net mass and the transactional value.
You can reopen an executed declaration to edit transactional data.
Some of the default values of the editable fields are drawn from relevant fields according to the following priority table:
Priority |
Document |
|---|---|
1 (Highest) |
Step 4 (Business Partners) or step 5 (Items) of the declaration wizard |
2 |
Business document |
3 |
Business partner Intrastat setting |
4 |
Item Intrastat setting |
General Area Fields
Select one of the following ways to group transactions (document rows):
|
Displays all the detail rows of the declaration. |
Hides all the detail rows of the declaration. |
Reopens an executed declaration. The declaration status is changed from Closed to Open. |
Declaration Fields
Business partner code. Deselect the Include checkbox of a business partner to exclude all the business partner's transactions from the declaration. |
Combination of the transaction type abbreviation and the number of the document, for example, PU-1. For information about transaction type abbreviations, see Transaction Type Abbreviations Legend. Deselect the Include checkbox of a document to exclude all its transactions (document rows) from the declaration. |
The Include checkbox is selected for each line by default.
|
Line number of each transaction in the respective section of the declaration file. |
The row number of the transaction in the business document. |
Posting date of the business document. |
Default value:
|
Default value: drawn according to the priority table above. |
Default value: drawn according to the priority table above. |
Default value: drawn according to the priority table above. |
Default value: drawn according to the priority table above. |
Default value: drawn according to the priority table above. |
Default value: drawn according to the priority table above. |
Default value: drawn according to the priority table above. |
Default value: drawn according to the priority table above. |
Default value: drawn according to the priority table above |
Default value: drawn according to the priority table above. |
Default value: drawn according to the priority table above. |
Relevant to the Czech Republic only. Default value: drawn according to the priority table above. |
Relevant to Italy only. Default value: drawn according to the priority table. |
Default value: drawn according to the priority table above. |
Relevant to France only. Default value: drawn from step 3 of the wizard. |
Specify whether the value in the Net Mass field is negative or positive. By default, if a transaction is in the same direction as the declaration, the sign is positive; if a transaction is in the opposite direction of the declaration, for example, a goods return in an import declaration, the sign is negative. |
Value calculated according to the calculation rules of data collection. For more information, see Data Collection Rules: Calculations.
In this step, the item weight is automatically converted to kilograms when calculating the item's net mass and mass in supplementary unit. The conversion does not affect the original values of the Weight fields in the relevant business documents or item master data. End of the note. |
NoteSpecify the unit of measurement of the net mass. Default value: kg |
Specify whether the value in the Mass in Supplementary Unit field is negative or positive. By default, if a transaction is in the same direction as the declaration, the sign is positive; if a transaction is in the opposite direction of the declaration, for example, a goods return in an import declaration, the sign is negative. |
Value calculated according to the calculation rules of data collection. For more information, see Data Collection Rules: Calculations.
In this step, the item weight is automatically converted to kilograms when calculating the item's net mass and mass in supplementary unit. The conversion does not affect the original values of the Weight fields in the relevant business documents or item master data. End of the note. |
Default value: drawn according to the priority table above. |
Specify whether the value in the Value field is negative or positive. By default, if a transaction is in the same direction as the declaration, the sign is positive; if a transaction is in the opposite direction of the declaration, for example, a goods return in an import declaration, the sign is negative. |
Transaction value that is to be declared. For information about its calculation rules, see Data Collection Rules: Calculations. |
If the transaction is recorded in a foreign currency, the value in foreign currency is drawn from the Total (Doc) field of the business document row. Otherwise, it is zero. |
If the transaction is recorded in a foreign currency, the field displays by default the foreign currency; otherwise, it displays the local currency. |
Specify whether the value in Statistical Value is negative or positive. By default, if a transaction is in the same direction as the declaration, the sign is positive; if a transaction is in the opposite direction of the declaration, for example, a goods return in an import declaration, the sign is negative. |
Value calculated according to the calculation rules of data collection. For more information, see Data Collection Rules: Calculations. |
Specify the appropriate identifier. |
Specify the return identifier. |
Displays the information of the base transactions. Relevant to the following documents:
|
Relevant to Italy only. Used in the correction section. Displays the declaration year of the document's base transactions if the document is used to rectify other documents. |
If the federal tax ID in the business document is different from that in the business partner master data, which is drawn to step 4 of the wizard, the default value of the Business Partner Federal Tax ID field is the federal tax ID in the business document. |
If you manually change the value in one of the following fields in this step, the manual change indicator changes from N to Y:
|
Specify a record ID for the data change. |
Default value: the SAP Business One user who makes the data change. |
Specify the date on which the data was changed. |
Indicates whether this transaction is included or not in the declaration file. |
Default value: drawn from step 5. |
Default value: drawn from step 5. |
Specify the code of the state where the payment is made. Default value: drawn from the Pay to/Bill to address of the relevant document. |
Displays the number of the declaration (executed) that includes the corrected document. |
Default value: drawn from the original document. |