Data Collection Rules: Declaration Period

Consider the following rules when specifying your reporting period:

You must file a declaration every month or quarter, whether a new or nil declaration.
For paired documents, the maximum permitted delay between the base and target documents is one month or quarter. For more information, see Data Collection Rules: Business Documents
The posting date of a business document determines the reporting period in which the document is declared.

Note Note

A transaction that should be declared in June does not appear automatically in the July declaration if you forget to declare it in June.

End of the note.

Declaration Period for Paired Intrastat Documents

Note Note

The following table outlines how the system processes paired documents when target documents are fully based on base documents. For partly reconciled paired documents, consider their declaration as a combination of fully reconciled paired documents and standalone documents.

End of the note.


Scenario	Declaration Period	Example (Monthly)
The base and target documents are posted in the same month or quarter.	Declare the target document in its posting month or quarter.	Base document = July Target document = July Declaration month = July
The target document is posted in the next month or quarter of the base document.	Declare the target document in its posting month or quarter.	Base document = July Target document = August Declaration month = August
The posting month of the target document is more than one month or quarter later than that of the base document.	Declare the base document in the next month or quarter. The target document is not declared.	Base document = July Target document = September Declaration month for base document = August Declaration month for target document = None

Example Example

Your company makes monthly Intrastat declarations.

Create a delivery as follows:
- Posting date = Oct. 1, 2012
- Quantity = 10
Create an A/R invoice based on the delivery, as follows:
- Posting date = Nov. 1, 2012
- Quantity = 5
Create export Intrastat declarations for October and November. The results are as below:
- October: Neither the delivery nor the A/R invoice is declared.
- November: The A/R invoice is declared, and the uninvoiced part of the delivery is also declared.

For more information, see Data Collection Rules: Calculations.

End of the example.

Declaration Period for Standalone Intrastat Documents


Intrastat Document	Declaration Period	Example (Monthly)
Delivery and goods receipt PO	One month or quarter later than the delivery of goods	Posting month = July Declaration month = August
A/R invoice and A/P invoice	The invoice month or quarter	Posting month = July Declaration month = July
Return and goods return	One month or quarter later than the return of goods	Posting month = July Declaration month = August
A/R credit memo and A/P credit memo	The credit memo month or quarter	Posting month = July Declaration month = July
A/R reserve invoice and A/P reserve invoice	One month or quarter later than the invoice month	Posting month = July Declaration month = August
Inventory transfer	The month or quarter when the goods movement occurs	Posting month = July Declaration month = July