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In SAP Business One, you can transfer a fixed asset to a different asset class or a different asset master data record. This may be necessary if you want to do any of the following:

  • Assign a different set of G/L accounts to an asset

    If you want to change the G/L accounts for a certain asset, transferring the asset offers an alternative to creating a completely new asset. Once you transfer the asset, the system copies all depreciation data to the target asset. You only need to assign the new set of G/L accounts to the target asset. After the transfer, the system continues carrying out the asset's depreciation and transactions with the new set of G/L accounts.

    After you completely transfer an asset to another asset, the system deactivates the source asset and carries out the depreciation calculation for the target asset with its own depreciation types.

  • Create different asset master records for the same asset

    If you use a certain type of asset in multiple locations, it may be necessary to maintain different master data records for this asset. Transferring the asset enables you to create and store different master records for an asset, and you do not need to create a completely new asset in the system.

  • Change the asset class of an asset for which bookings have already been carried out

  • Change the asset class when an asset construction has been completed

    For an asset under construction, it is often necessary to reflect the asset at the year end in the asset history sheet. To achieve this, as well as monitor the construction progress, you may need to create a specific asset class for this asset. After the construction is completed and the asset is ready to be used, you can move the asset to a designated asset class.

Note Note

Fixed assets that already have posted special depreciation cannot be transferred to another asset. A valid workaround is to cancel the manual depreciation posting (if any), cancel the acquisition, and then post the correct values to the new fixed asset. To keep a link between the two fixed assets, you might want to enter the old fixed asset number in the description field. This link is for information purposes only. Another solution is to retire the old fixed asset and then do the new acquisition.

End of the note.

More Information

Transfer Window