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SAP Business One can use depreciation types to automatically determine the planned depreciation for an asset in a particular fiscal year. However, you may want to manually depreciate the asset in case one of the following situations arises:

  • There is an unexpected permanent reduction in the value of the asset caused, for example, by an accident.

  • You want to manually trigger the special depreciation of the asset.

  • You are using the unit-of-production depreciation method and want to manually plan the asset's depreciation.

SAP Business One lets you create the following types of manual depreciation documents:

  • Ordinary Depreciation – Refers to the manual ordinary depreciation.

    Generally, ordinary depreciation includes the planned ordinary depreciation and the manual ordinary depreciation. The former is the depreciation calculated and carried out automatically by the system based on the depreciation type you assign to the asset. The latter is the depreciation you manually perform using the manual depreciation document. You can view the sum of both depreciation amounts in the Ordinary Depreciation row on the Values subtab in the asset master data.

  • Unplanned Depreciation – Refers to the unplanned depreciation, usually carried out when there is an unexpected reduction in the value of an asset resulting, for example, from an accident.

  • Special Depreciation – Refers to the manual special depreciation.

    SAP Business One can carry out the special depreciation automatically for an asset, which is known as the automatic special depreciation. You can assign a depreciation type with the Special Depreciation method to an asset, and the system automatically calculates the special depreciation when it is due. For more information, see Special Depreciation Method.

    If you want to manually carry out the special depreciation, use the manual depreciation document and assign a depreciation type with the Manual Depreciation method. For more information, see Manual Depreciation Method.

    You can view the sum of both depreciation amounts in the Special Depreciation row on the Values subtab in the asset master data.

  • Appreciation – Refers to the increase in an asset's book value to offset the asset's unplanned depreciation.

    Usually a revaluation of an asset can also result in the increase of the asset's value in the book. SAP Business One regards the two kinds of value increase in an asset as a write-up. To view an asset's write-up information, see the Write-Up row on the Values subtab in the asset master data.