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Procedure documentationDefining Business Partner Catalog Numbers Locate this document in the navigation structure

 

You can configure SAP Business One to use customer and vendor catalog numbers in parallel to your item numbers. This means that you can use the item number of the vendor in the purchase order, and the item number of the customer in the sales order.

Procedure

  1. From the SAP Business One Main Menu choose   Inventory   Item Management   Business Partner Catalog Numbers  . The Business Partner Catalog Numbers window opens in Add mode.

  2. Do one of the following:

    • To create catalog numbers for a list of items for a specific business partner, choose the BP tab.

    • To create catalog numbers for a specific item, for a list of business partners, choose the Items tab and skip to step 5.

  3. Specify the code of the business partner for whom you want to define catalog numbers. The cursor automatically moves to the Item No. column in the lower part of the window.

  4. Specify the item (or list of items) for which you want to define catalog numbers to be used for the business partner selected earlier. For each item, in the BP Catalog No. column, specify the catalog number.

    Note Note

    To use the defined catalog numbers by default in each document you create for this business partner, select the checkbox Use BP Catalog Number in Documents. As a result, when you open a new sales or purchasing document and specify this business partner, the BP Catalog No. column appears automatically, instead of the Item No. column.

    This behavior applies only when the document type is Item and not Service. The only available items for this document are the ones for which you defined catalog numbers. If you find items missing when creating a document, return to the Business Partner Catalog Numbers window and complete the list for that business partner.

    End of the note.
  5. Specify the item for which you want to define catalog numbers for various business partners. The cursor automatically moves to the BP Code column in the lower part of the window.

  6. Select a business partner for whom you want to define a catalog number for the selected item. In the BP Catalog No. column, specify the catalog number.

  7. Repeat step 6 for each relevant business partner.

  8. Choose the Add button.

Example

In SAP Business One, you have assigned the number A1000 to an item. You purchase the item from a vendor with the number B100-67-5. You then sell the item to a customer who orders it from you under the number C4711.

Note Note

This function is completely separate from the function for specifying vendor catalog numbers for regular vendors in the item master data. In that function, you can enter only one number for each item. The Business Partner Catalog Numbers function is more flexible.

End of the note.