A/P Down Payment Document: General Area

Use this area of the purchasing document to enter general information relevant for all items in the document.

Note Note

This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

End of the note.

Contact Person
Name of the default contact person as defined in the business partner master data.

Vendor Ref. No.
Specify the vendor reference number, if available.

No.
Field on the left: name of the numbering series. Specify a series. Field on the right: number of the A/P down payment document. If you choose the manual series, enter the relevant number.

Status
Status of the A/P down payment document: Open Down payment request: You can draw the document completely or partially to a higher-level document. Recommendation A down payment request can be paid partially, but the down payment request document should be closed before linking it to the final invoice. End of the recommendation. Down payment invoice: You can draw the document completely or partially to a higher-level document. The down payment invoice can be paid partially, but drawn into an invoice. Open – Printed You printed the document and left it open. Canceled You canceled the document manually. Closed Down payment request: The document was paid and thus closed, or closed manually. Down payment invoice: The document was paid and thus closed. Draft The document is still a draft.

Posting Date
Specify the posting date. The default value is the date on which the A/P down payment document is created. If required, change the date. Caution If you change this date, the continuity of the numbers and dates on a document will be interrupted. End of the caution.

Due Date
Expected due date of the payment of the down payment. The default date is 30 days after the posting date. To change it, choose a different payment term in the Payment Terms field, or enter a date manually.

Currency
Specify the display currency for the amounts in the A/P down payment document.

Buyer
Specify the buyer who initiated the purchasing document.

Owner
Specify the employee who owns the document.

Remarks
Enter additional information regarding the document.

Total Before Discount
Total amount of the document before the discount for the document is calculated.

% DPM
In the field on the left, enter the down payment as a percentage rate. The field on the right displays the down payment amount.

Rounding
Difference between the original amount and the rounded amount. Appears only if the rounding method is defined as By Currency in Administration System Initialization Document Settings General .

WTax Amount
Withholding tax amount for the document, calculated according to the withholding tax definitions. Relevant in some localizations only.

Tax
Tax amount for the A/P down payment document.

Total Payment Due
Total amount of the document including tax and discounts.

Applied Amount
Amount of the A/P down payment invoice cleared by an outgoing payment.

Balance Due
Open amount of the A/P down payment document. This amount has not been paid or credited yet.

Payment Order Run
If the checkbox is selected, it indicates that this document, or at least one of its installments, is included in a payment order run. The checkbox is deselected in the following situations: The payment order row that includes this document or its installment(s) is removed from the payment order run. To remove a payment order row, in Payment Wizard: Step 6 - Recommendation Report, right-click the payment order row and choose Remove. The checkbox for this payment order row is deselected in the selection column. The payment order row that includes this document or its installment(s) is closed in the payment order run. To close payment order rows in which all the documents are fully paid, in Payment Wizard: Step 6 - Recommendation Report, choose the Close Payment Order Rows button. The Payment Order Status column displays `C` for the closed payment order rows. The payment order run that includes this document or its installment(s) is executed into a payment run. To execute a payment run, in Payment Wizard: Step 6 - Recommendation Report, choose the Next button. In Payment Wizard: Step 7 - Save Options, choose the Next button and choose Yes in the system message. Note When this checkbox is selected, the Copy From and the Copy To functions are disabled. End of the note. Note When this checkbox is selected, you cannot change values in the Due Date field in the general area and in the Payment Block field on the Accounting tab. End of the note.

Branch
Select a branch for which you want to create the document. Note This field is available only if you have enabled multiple branches. End of the note.

Down Payment
Opens a list of paid down payment requests for which down payment invoices have not been created yet. Select the appropriate paid down payment request for which you want to create a down payment invoice. This field is available on down payment invoices only.

Folio Number
Specify the Folio number of the document. This data is editable.

Business Place
Select a business place. Note You cannot edit this field if the down payment invoice is attached to an invoice. When you add an invoice with a down payment invoice attached, the application checks whether the Business Place values in the two documents match. If not, it generates an error message. When you update the business place of a saved invoice that is attached to a down payment invoice, the following occurs: If the attached down payment invoice has already been issued in a tax invoice report, an error message appears and you cannot update the business place in the invoice. If not, a confirmation message appears. Choose the OK button to save the updated the business place in the invoice. The application automatically updates the business place in the attached down payment invoice. End of the note.

Sequence Name
Select a sequence. The system generates the sequence automatically. Note This field appears only for documents that are assigned a sequence. End of the note.