Outgoing Payments: Vendor & Customer

The following fields appear in the general area of the Outgoing Payments window.

To open the window, choose Banking Outgoing Payments Outgoing Payments , and select Vendor or Customer.

Note Note

This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

End of the note.

Name
Business partner's name. Press `CTRL` + `TAB` to move to the next field.

Pay to
Default pay to address defined for the business partner. Change it if required. If you choose the option Bank, the bank details defined for the business partner appears.

Contact Person
Default contact person defined for the business partner. Change it if required.

Project
To relate the outgoing payment to a specific project, specify the required project.

Display Invoices with Matching Billing Address/Bank
Displays in the table only invoices with pay to address/bank details identical to the address/bank selected in the Pay To field. Only available when the outgoing payment is created for a vendor.

No.
Default numbering series and current number of the outgoing payment in the default numbering series. Specify another series if required.

Posting Date, Document Date
Current date by default. Change it if required.

Due Date
By default, the current date, which will be the due date of the business partner row in the journal entry created by the document. Note When you enter the details of the payment means in the Payment Means window, and return to the Outgoing Payment window, this field is updated with the weighted average of the due dates defined for the payment means. End of the note. If required, you can change the date before you add the document.

Reference
Specify another reference for this document if required.

Transaction No.
Number of the journal entry created by this document. The number appears when you have added the outgoing payment.

Pro Forma
Relevant for vendor only. Indicates that the outgoing payment is created as down payment.

Remarks
Enter any remarks about this outgoing payment.

Journal Remarks
Enter the details to be displayed in the Remarks field of the journal entry. By default, the text: `Outgoing – <business partner code>` appears. Note If the outgoing payment has been generated by the payment wizard, the default display is `Outgoing Payments - <business partner code> — <payment run name>`. The payment run name is copied from the Payment Wizard, General Parameters window. End of the note.

Control Account
Specify the control account for the outgoing payment. The control account affects only the amount that is not based on the invoice in the journal entry of the payment. The default account varies according to your selection of documents. If you have not selected any invoice or, if the first document that you have selected is a manual journal entry, the default control account is the one set in the business partner master data. If you have selected invoices, the default control account is that of the first invoice you have selected.

Created by Payment Wizard
Indicates whether the outgoing payments were created through the payment wizard or not. Only applicable for vendors. You cannot edit it.

Payment on Account
Creates an outgoing payment not based on any transaction or document appearing in the table. When you select this option, the Control Account field appears where you can specify the control account for the outgoing payment. Note When a payment on account is included in a payment order run, you cannot cancel it. End of the note.

Amount Due (FC), Amount Due (LC)
Total amount to be paid through this document, in foreign and local currency.

Add in Sequence
If the payment is not against specific documents/transactions, closes documents/transactions according to their display order in the table. Available only when the outgoing payment is created for a vendor. Note This field is not available in Brazil localization. End of the note.

WTax Code
If the outgoing payment is not against a specific document/transaction, specify the relevant withholding tax code. Only available if Withholding Tax is selected in Administration Setup Financials G/L Account Determination Purchasing Tax and if the following conditions are met: Payment on Account is selected in the Outgoing Payment window. The business partner is defined as subject to withholding tax. At least one withholding tax code of type Payment is linked to the business partner.

WTax Base Sum
Amount of the payment that will be considered as the base amount for the calculation of the withholding tax amount.

Tax Code
If the outgoing payment is not against a specific document/transaction, specify the relevant tax code. Only available if the option Payment on Account is selected in the Outgoing Payment window.

Tax
Tax amount according to the tax code specified in the Tax Code field.

WTax Amount
Withholding tax amount for the outgoing payment.

Payment Reference No.
Specify an invoice reference number.

Seq. Name
Specify a sequence from the drop-down list. The system generates the sequence automatically. Note This field appears only for documents that are assigned a sequence. End of the note.

Branch
Select a branch from which you want to choose a customer/vendor. Note This field is available only if you have enabled multiple branches. End of the note.

Accumulated Payment
Displays the accumulated payment amount for the vendor in the posting month. Only payments on regular invoices are calculated in an accumulative amount. Other transactions, such as journal entry, down payment invoice, or credit memo are not considered.

WTax Amount
Displays the on-hold WTax amount related to the accumulated payment.

CIG, CUP
Choose the CIG and CUP codes in the lists for the payment.