Creating Outgoing Payments for Multiple G/L Accounts

When outgoing payments are created, it may be necessary to credit more than one G/L account, and to split the amount paid among several projects and cost centers using a distribution rule.

Example Example

Employee salary payment, payment or electrical expenses that should be split among cost centers of several departments.

End of the example.

Procedure

Choose Banking Outgoing Payments Outgoing Payments .
The Outgoing Payments window appears.
Select Account.
In the To Order of and Pay To fields, specify the relevant details and choose the document currency.
In the table area, select each G/L account to be involved in the payment, and assign the relevant amount.

Note

The available accounts are those with the same currency as the document currency and the ones defined as All currency.

End of the note.
To allocate the amount assigned to each account to the required cost center or project, do the following:
1. Open the Form Settings – Outgoing Payments window, select the options Visible and Active for the columns Distr. Rule and/or Project, and choose OK.
  The columns are added to the table area.
  
  Note
  If you selected the In Separate Columns radio button on the Cost Accounting tab of the General Settings window under Administration System Initialization General Settings , you can select the options Visible and Active for the XXX columns, where XXX is the descriptions of active dimensions.
  
  End of the note.
  
  If you defined a project and/or distribution rule for the accounts appearing in the table (in Financials Chart of Accounts ), it is displayed in the respective fields by default.
2. Specify the required distribution rule and/or project for each account (you can change the default values).
Open the Payment Means window, specify the relevant details, and choose OK.
Choose Add.

Note

To assign the same project to all the G/L accounts in the table, choose the required project in the Project field in the general area. When asked whether to apply the selection to all rows, choose Yes to approve.

End of the note.

Result

Once the outgoing payment is added, the accounts selected in the table are credited, and the respective amounts are allocated to the relevant cost centers and/or project if defined.

Example

You pay 1000 (LC) in electrical expenses, which should be split among cost centers of three departments; each has its own electrical expenses G/L account.

QA - consumes 40%
Development - consumes 40%
Administration - consumes 20%

The table in the outgoing payment is as follows:

Payment to Multiple G/L Accounts
G/L Account	Amount	Profit Center
Electricity Exp. Admin.	200	Admin.
Electricity Exp. QA	400	QA
Electricity Exp. Dev.	400	Dev

If the payment is made in cash, the journal entry created by the outgoing payment is as follows:

Journal Entry
G/L Account	Debit	Credit
Cash on Hand		1000
Electricity Exp. Admin.	200
Electricity Exp. QA	400
Electricity Exp. Dev.	400

More Information

Outgoing Payments